Clinical Research Program Coordinator

The Department of Neurology, division of Movement Disorders is seeking a Clinical Research Program Coordinator.  The Clinical Research Program Coordinator plays a crucial role in ensuring the smooth operation of clinical research studies and trials. They are responsible for a range of tasks that contribute to the successful execution of the research process.

Specific Duties & Responsibilities

Participant Recruitment:

• Initiate phone calls to potential participants and assess their eligibility according to study protocols.
• Review study protocols with potential participants and confirm their understanding and willingness to participate.
  
• Consent the participants for the study.

Visit Scheduling & Coordination

• Monitor the study visit calendar to identify upcoming visits that need to be scheduled.
  
• Contact participants to schedule appointments, coordinating with their availability and study requirements.
  
• Coordinate the scheduling of various procedures, including MRI appointment, DAT scans and LP procedures, by communicating with different departments/team members.
  

Pre-Visit Preparation

• Assist the research team in developing and implementing study operating procedures related to recruitment, retention, study visits and specimen bank while ensuring adherence to quality control procedures.
• Conduct MRI Screening form interviews over the phone before participants' MRI appointments.
  
• Facilitate virtual or in-person consent procedures for participants prior to any study-related procedures.
  

Database Management & Documentation

• Add participants to the Clinical Research Management System (CRMS) and update their status as they progress through the study phases.
• Collaborate with the research team to ensure accurate record-keeping and data entry.
  
• Manage and maintain essential study documents and ensure they are up to date.
  

Communication & Coordination

• Collaborate with various team members, including medical office coordinators, nurses, and providers, to schedule study-related visits and trouble shoot ongoing issues.
• Coordinate appointments and communicate with external providers, such as radiology and other clinical departments.
  
• Send confirmation letters to participants with visit details well in advance of their appointments.
  

Data Collection & Monitoring

• Perform cognitive assessments on the day of participants' visits.
• Record vital signs and update medical condition logs during study visits.
  
• Review and manage clinical laboratory results from external providers, obtaining necessary signatures for clinical significance.
  

Post-Visit Follow-Up and Logistics

• Conduct post-visit adverse assessment calls for patients who underwent certain procedures.
• Coordinate the shipment of samples, including arranging for dry ice and scheduling pickups with shipping providers.
  
• Ensure that participant reimbursement and any financial transactions are handled accurately and discreetly.

Team Collaboration & Support

• Collaborate with other team members, including student Research Assistants, to ensure smooth study operations.

• Support the training and supervision of student assistants during their involvement in the study.

*This role requires excellent organizational, communication, and interpersonal skills to effectively coordinate various aspects of the research process. It also demands attention to detail, the ability to manage multiple tasks, and a strong commitment to maintaining ethical standards and participant confidentiality.

Additional Knowledge, Skills & Abilities

• Strengths in organization, attention to detail, timely and clear communication via phone and email.
• Ability to manage parallel tasks, delineated under “Responsibilities” above and learn to triage tasks based on needs of the study and other team members.
• Serve as the first point of contact for research participants, who may be suffering from neurodegenerative diseases like Parkinson’s disease, and as such, should be comfortable with phone and communications with persons with disabilities such as voices issues, hearing problems, and cognitive impairment.
• Interest in learning about these treated conditions firsthand.

• Bachelor's Degree in related discipline.
• Additional related ex