Supply Chain Associate Part Time Duke Regional Hospital

Duke Regional Hospital has served Durham, Orange, Person, Granville and Alamance counties and the surrounding communities for nearly 40 years. With more than 1,900 employees, its focus is on providing outstanding medical care with compassionate, personalized service in a comfortable community hospital setting. Duke Regional Hospital has 369 inpatient beds and offers a comprehensive range of medical, surgical and diagnostic services, including orthopedics, weight-loss surgery, women's services, and heart and vascular services, and also offers care at the Duke Rehabilitation Institute and Davis Ambulatory Surgical Center. In fiscal year 2018, Duke Regional Hospital admitted 16,299 patients and had 165,953 outpatient visits in fiscal year 2017.

 

U.S. News & World Report ranked Duke Regional Hospital as #10 in North Carolina and #4 in the Raleigh-Durham area for 2018-19.

 

 

 

Supply Chain Associate Part Time Duke Regional Hospital 

 

Job Code: 4602

 

FLSA: N

 

Job Level: C1

 

Supervisory Responsibility: No

 

 

**Work Schedule is from 9 AM to 9 PM, Saturday and Sunday.**

 

 

General Description of the Job Class
Perform duties in computerized order entry, distribution of all supplies, linen, equipment, shipping, and receiving of hospital merchandise. Able to maintain good inventory management processes; meeting supply needs with prompt delivery, assuring accuracy of issues, and ensuring the good working order and availability of equipment.

Duties and Responsibilities of this Level
Level 1 Have responsibilities in at least one of the following areas in order to ensure optimal inventory management for in-scope facilities:
In accordance with established policies and procedures, Level 1 staff are required to: Distribute and restock supplies and/or linen to end users in accordance with established policies and procedures
Use appropriate Supply Chain technologies (Pyxis and SAP) to document movement of supplies
Perform cycle count on a regular basis to ensure accuracy of stock levels in all areas
Check expiration dates on supplies on a regular basis and document and discard expired products
Accept and sign for deliveries from distributors as necessary
Inspect shipments, enter Goods Receipts into SAP, filing packing slips
Report identified shipment discrepancies to SC onsite management
Prepare and ship out Vendor Returns, rotation of stock in all areas
Move and stock supplies to appropriate shelfing locations once receiving is complete
Transport shipments from loading dock to stockroom and deliver packages to appropriate purchasers. Deliver non-supply items when specified (e.g. medical gas, linen) in a timely manner
Participate and perform mid-year and year-end inventory counts
Ensure all STAT orders are completed according to specified service level agreement
Demonstrate excellent customer service when interacting with end customers to address linen and/or supply questions
Ensure all Supply Chain work areas are clean and organized, including all other supply storage areas throughout the facility
Proactively provide recommendations on operational efficiency improvements to Supply Chain management

Level 2
In addition to the responsibilities of Level 1 listed above, Level 2 is expected to perform the following responsibilities: at least 50% of their time on a multitude of functions below.
In accordance with established policies and procedures, Level 2 staff are required to:
Act as a mentor/precept to all Level 1 Supply Chain Associates; act as back-up Team Lead if necessary
Demonstrate excellent customer service in all areas when interacting with our customers. Including the nursing floors and OR environment (physicians, surgery techs/nurses, Cath Lab techs/nurses or other specialty area techs/nurses) to address supply-related questions; as necessary
Deliver, manage and coordinate supplies/other products to off-site clinics and/or facilities as needed
Manage inventory; assist in preparations and perform annual inventory. Oversee consignment inventory and processes. May oversee inventory management of procedural areas
Proactively collaborate with other Supply Chain stakeholders to adjust par levels and address slow moving items based on supply usage
Troubleshoot supply shortage issues and articulate known impact
Effective use of the ERP system to pull reports, find products, use handheld technologies for delivery and PAR replenishment, run reports in SAP to close out daily transactions
SME (Subject Matter Expert) for the TIMS module; including receiving and documenting.
Able to pull EPIC Reports and use as a tool and/or pull reports from Pyxis and analyze data to provide appropriate recommendations.
Pa