School of Nursing Office Coordinator- Part-Time

August 6, 2025
School of Nursing Office Coordinator- Part-Time

Description: Under the supervision of the School of Nursing Chair, the School of Nursing Coordinator provides essential administrative and programmatic support to the Hartwick College School of Nursing. This position is central to maintaining accurate student records, facilitating communication across the department, supporting faculty, assisting with academic scheduling, and coordinating nursing-specific events. The Coordinator plays a key role in ensuring efficient daily operations and a high standard of service to students, faculty, and external partners.  This is a part-time, 10-month, non-exempt position.

Responsibilities:

• Administrative Support
  • Serve as the first point of contact for the School of Nursing office, responding to inquiries from students, faculty, staff, and the public.
  • Provide calendar support and administrative assistance to the Chair and Assistant Chair of the department.
  • Prepare and distribute agendas, minutes, and documentation for meetings and committees (e.g., Assessment & Evaluation, Curriculum).
  • Maintain office supplies and coordinate purchasing with the Business Office.
• Student Record Management
  • Maintain organized and secure student files, including clinical compliance documents, progression tracking, and advising records.
  • Monitor and update clinical placement requirements (e.g., immunizations, background checks, CPR certifications).
  • Support coordination of testing platforms and data management systems (e.g., ExamSoft, ATI).
• Event Planning & Execution
  • Plan and coordinate logistics for department events such as Leveling, Pinning, Orientation, Simulation Days, guest speaker visits, and faculty development sessions.
  • Liaise with Facilities, Catering, Marketing, and external vendors to ensure smooth event execution.
  • Assist in the creation of event materials, flyers, and communications.
• Program Support
  • Help track departmental deadlines, program benchmarks, and accreditation requirements.
  • Provide clerical support for program reviews, grant submissions, and accreditation documents (e.g., CCNE, NYSED).
  • Assist with communications such as newsletters, student updates, and faculty announcements.
  • Maintain the School of Nursing website and social media updates in coordination with College Marketing.
• As a representative of the College, must comport oneself in a professional manner at all times, both on and off campus.
• Comply with all applicable College, Federal, State, local and associational laws, rules and regulations.
• Participate in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend.

Qualifications:  Minimum requirements for the position are a High School Diploma or GED and at least three years of office support experience.  Experience with student record systems and event planning; and familiarity with nursing education, clinical compliance systems, or healthcare program support, preferred.

Wage Range: $20.00 – 23.00 per hour

Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.

An independent, residential liberal arts college enrolling approximately 1,100 full-time undergraduates, The College features a general education curriculum designed to give every student a flexible, individualized learning experience that integrates coursework, co-curricular activities, and work experience to cultivate their distinctive strengths and prepare them for the future.  

Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.

Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups a