Business Administrator II - Operations Administrator for AVP/Chief of Police

Position Title:

Business Administrator II - Operations Administrator for AVP/Chief of Police

Job Group:

Professional & Scientific

Required Minimum Qualifications:

Bachelor’s degree and 2 years of related experience

Job Description:

The Department of Public Safety (DPS) at Iowa State University is seeking qualified candidates for a Business Administrator II - Operations Administrator for AVP/Chief of Police to provide executive-level and operational support for a highly visible university administrative office.

Under the general supervision of the Associate Vice President (AVP)/Chief of Police for the Department of Public Safety, this position will fully support the Associate Vice President for DPS with calendaring, prioritizing meetings, coordinating meeting materials, composing sensitive and confidential responses, monitoring pending issues to ensure deadlines are met, producing reports, researching issues, monitoring e-mail and mail, handling travel arrangements, organizing presentations, understanding basic DPS responsibilities/priorities and formatting data. This position may be requested to organize and schedule meetings, or complete other tasks as needed for others on the DPS leadership team. This position will also manage the daily operations of DPS, oversee the office, assist with the development and updates to the DPS webpage as well as business office related policies, and back up the records department. Function as the main point of contact for the DPS business and must present a positive, professional image. Will collaborate with the department finance team and have responsibility for all billing and procurement activities within DPS.  This position will collaborate or coordinate with various campus offices and units such as University Relations, Trademark, or ISU Human Resources.

The successful candidate will possess excellent time management, problem solving skills and ability to prioritize work in a fast-paced environment. Strong business acumen and excellent verbal/written communication (including grammar and spelling) are essential to success in the position. The successful candidate will possess the ability to maintain confidentiality and good customer service and interpersonal skills.

Iowa State University DPS employees will support the Department’s vision and mission by operating in a fair, unbiased manner, which respects the rights and dignity of all individuals. Department employees’ everyday actions are guided by the Department’s values of Respect, Integrity, Caring, Honor, Excellence and Service (RICHES) and be grounded in the highest ethical and professional standards. Department employees are expected to work in partnership with the campus and area communities to provide leadership in solving community problems, preventing crime and providing a safe environment to fulfill the mission of the University. Employees will strive for excellence in fulfilling the Department’s Mission and Vision Statements, values and goals.

Preferred Qualifications

• Experience working with confidential and proprietary information
• Experience providing support to a senior-level administrator or executive
• Experience with Excel, PowerPoint, and Word
• Experience with financial data
• Experience in complex administrative settings, including calendar management and organizing large-scale meetings, showing an ability to manage details

Example of Duties 

• Represents the department on business affairs and/or faculty affairs to the institution community.

• Monitors and interprets operational policies and procedures in areas such as information technology, communications, and facilities.

• Develops and prepares budgets and financial reports for grants, general appropriations, endowments, and other funds.

• Establishes financial and operational systems to monitor, control, and verify expenditures and carry out financial analysis.

• Manages day-to-day operational needs of a department.

• May assist with employment business needs such as hiring of students, timekeeping responsibilities, and scheduling.

• May supervise students.

Level Guidelines 

• Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals

• Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues

• Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems

• Responds to a broad range of inquiries and requests

• May provide training and/or direction to lower-level staff

• May lead projects of moderate scope and complexity

• Provides guidance to stude