HR Associate - UI Community Clinics

Iowa Health Care is seeking a 100% HR Associate to provide support for the effective delivery of human resources duties in the department. The position is located at the Health Support Services Building, assisting the clinics. The position offers a Hybrid schedule after 6 months successful completion of training, with two day's work from home. The HR Associate will support the operations by assisting with recruiting, onboarding, credentialing and compliance of staff.  Specific duties include but are not limited to posting jobs, coordinating credentialing for advanced practice providers, onboarding, scheduling training and supporting reporting and engagement activities. The Iowa Health Care clinics provide comprehensive care to the Iowa City community and beyond.  Clinics including Quick Cares and Urgent Care, primary clinics in the Muscatine, Riverside, and Iowa City corridor, The department is home to providers and staff that provide comprehensive care outside of the hospital setting and give the community a sense of care whenever they need it most.

*This position is eligible to participate in 2 hybrid work days per week, but will need to be onsite for orientation. Hybrid work must be performed at a location within the state of Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

General Operations:

• Facilitate appointment process for staff, including processing workflow forms, setup of computer accounts, access to shared folders, etc.
• Initiate HR transactions to effectuate change of status, promotion, termination, appointment, etc.
• Provide access to internal systems and coordinate communication with IT on other operational needs.
• Review and audit timecards for assigned divisions/units; ensure compliance with applicable law (e.g. FLSA), University policies, and collective bargaining agreements; identify leave that may qualify as FMLA and submit requests to the UI Health Care Leave and Disability office; review and address critical exceptions in ELMS; identify trends or patterns that may require further follow-up; answer questions from supervisors and staff; run comprehensive payroll reports and address follow-up items, as necessary.
• Maintain confidential personnel records.

Talent Management & Engagement:

• Coordinate recruitment activities for P&S (non-bargaining), SEIU, and merit.
• Prepare and submit requisitions in OTAC.
• Complete phone screens, as needed; complete pre-interview report; participate in interviews.
• Submit reference request and review references; complete salary query and recommend salary offer; prepare offer letter; liaise with candidate through negotiations.
• Upon acceptance of offer, coordinate onboarding process; complete HR orientation with employee.
• Provide length of service awards to supervisors for dissemination to staff; provide resources and information for effective delivery of awards; complete intake with supervisors for requests for flex pay, spot awards or other special compensation.
• Partners with managers and supervisors to update position control chart