Assistant, Activation Operations

Business Overview 

Orion Worldwide is a global media company that generates value for our business partners. As the industry has evolved over the past two decades, so have we — expanding our global reach and product offering to deliver value for the world’s best brands, across nearly every category. The very best ideas are developed by people with diversity of background, thought and experience working together to develop customized solutions that best address our partners’ needs. A five-time winner of “Most Inclusive Climate” at the IPG Inclusion Awards, we scale our recruiting efforts beyond the traditional advertising candidate pool to find people who possess the passion, innovative thinking and collaborative skills needed to achieve our business goals and assist in cultivating a culture in which we can all be proud.

Position Summary

The Assistant, Activation Operations is responsible for tracking and processing media inventory, utilizing media systems tools. Ideal candidate must be comfortable integrating data from different sources to produce reports that will drive financial and business inputs. This position requires attention to detail, proactivity, analytical mindset, strong communication skills, alongside working well in a team environment. Candidates are expected to be curious, self-motivated, and meet deadlines in a fast-paced environment.  This role supports the Partnership Relations, Media Investment team in preparing, maintaining, and stewarding client’s media schedules, specific to National media type.

Responsibilities

• Utilize Excel templates and internal databases to create Orion specific documents (flowcharts, MSAs, Insertion Orders, etc.)
• Input and steward media schedule data into MediaOcean/MBOX (Estimate Creation, p-headers, EDIs, etc.)
• Prepare and distribute monthly capital billing reports based on media buys/orders for Linear and Digital Extensions
• Perform monthly invoice matching within MediaOcean
• Collaborate with our Shared Services and Financial Operations teams to reconciling billing and invoice discrepancies
• Participate with Operations to streamline and automate processes across the business
• Establish a positive and professional working relationship with all Orion staff
• Assist with ad hoc operations requests

Required Skills & Experience

• Exceptional organizational skills with a high attention to detail
• Excellent written and verbal communication skills
• Analytical Mindset
• Thrives on accomplishing tasks accurately and efficiently
• Maintain a high level of integrity and be a team player
• Ability to prioritize, shift attention when prompted, and work in a fast-paced environment 
• Proficient in Microsoft Office Suite (Excel requirements: VLOOKUP, SUMIFS, PIVOTS, etc.)
• Experience with MediaOcean products a plus

Orion does not require candidates to have a college degree

 

We See You  

At IPG Mediabrands, we are unified behind a commitment to fostering a culture of inclusion and belonging. Together, we shine through a set of shared values and behaviors. We take pride in our responsibility to our clients, communities, and to each other. We embrace differences and recognize the unique value that each of us brings to our community.  

We encourage you to apply, as unique backgrounds, perspectives, and lived experiences are welcomed.   

We See You at IPG Mediabrands. 

Wage and Benefits

We offer a Total Rewards package that includes medical and dental coverage, 401(k) plans, flex spending, life insurance, disability, employee discount program, employee stock purchase program and paid family benefits to support you and your family. To give you the ability to better meet your personal needs, and in support of your physical and emotional well-being, you will receive discretionary time off days and company-wide Appreciation Weeks and Wellness Days. 

We also offer a competitive Total Compensation package, including a competitive salary and eligibility for an annual discretionary incentive award or a relevant incentive award. 

The salary range for this position is posted below.  Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position, market considerations, budgetary consideratio