Manager of Fleet Procurement & Facilities Maintenance

Location: Executive Administration 

Status: Exempt, Full Time 

 

POSITION SUMMARY

 

The Catholic Cemeteries and Mortuaries Manager of Fleet Procurement & Facilities Maintenance oversees the physical office buildings, auxiliary buildings, maintenance buildings/ yards, mausoleum structures located within our cemeteries and mortuaries. Additionally, this position will manage the extensive fleet of vehicles, light duty construction equipment utility vehicles, cemetery maintenance equipment. This position will be responsible for creating & maintaining service maintenance logs for all vehicles & equipment utilized in caring for ongoing use in the Mortuaries & Cemeteries. All new leases and purchases of vehicles, light/heavy duty equipment, etc. will be supervised by this position. Functioning as an objective resource, this position reviews and evaluates facility & fleet needs within the cemeteries and mortuaries department of the Archdiocese of Los Angeles. This position ensures that Sr. Management, Local Management and employees can conduct business safely while complying with internal rules & regulations as well as complying with all State/County/City regulatory agencies.

 

The Manager of Fleet Procurement & Facilities Maintenance exists:

• As a channel of communication to receive and direct facilities & maintenance issues to appropriate resources inside or outside of the Archdiocese of Los Angeles for resolution.
• As a channel of communication to receive and direct fleet issues to appropriate resources inside or outside of the Archdiocese of Los Angeles for resolution.
• This position reports directly to the Director of Operations, East & West.

 

ESSENTIALS FUNCTIONS

 

All Archdiocesan employees represent the Roman Catholic Church and are, therefore, expected to conduct themselves according to the Church's mission and goals in performing their work.

 

Fleet

• Fleet Management - To include fleet operations and acquisitions (vehicle & equipment purchase, outfitting, and auction; exploring the ever-growing state requirements for green fleet sustainability strategy and policy coordination; electric vehicle (EV) and charging infrastructure planning and deployment; fleet performance and efficiency analysis; preventive maintenance and unscheduled repair; and fuel & fuel storage management) and equipment sales when required

• Responsible for capital planning/ infrastructure long-term financial programs; preparation of the department’s annual budget and the organization wide cost-allocation model assigning vehicle and equipment costs to fleet’s various location departments. Also includes oversight of contracts, purchasing agreements, accounts payable and receivable operations; as well as facilitating operational and process improvements

• Assist with long range planning for CC&M’s transition to zero-emissions vehicles/ equipment, planning and implementation of associated infrastructure, and communication with stakeholders

• Manages, monitors and reports on all potential grants/governmental funds for the EV fleet initiatives

• Manages, coordinates and administers fiscal analysis, accounting, billing, and cash management

• Oversee and approves contract execution, invoicing and other procurement related processes in collaboration with Sr. Management

• Reviews and reconciles monthly expenditures and revenue with purchases, budget amounts, and year-end estimates to close

• Assists with the department’s annual budget and the organizational cost-allocation model assigning vehicle and equipment costs to Fleet’s various departments

• Monitors individual repair project budget summaries assuring expenditures are within approved budget, tracking changes to the contract documents that may result in change orders. Make recommendations to the Management team on change orders as necessary. Assists with budget development, as requested. Prepares complete reports on time with supporting conclusions and recommendations.

• Develops and maintains a records tracking system for the process and progress of each project for proper evaluation, control and documentation to ensure compliance with City, County, State, and Federal requirements.