Museum Program Specialist

Application Deadline: 9 April 2025

Department: National Air and Space Museum

Employment Type: Full Time

Location: Washington, DC

Reporting To: Supervisory Museum Program Specialist

Compensation: $57,164 - $64,788 / year

Description

OPEN DATE: March 26, 2025                   CLOSING DATE: April 9, 2025, or when 200 applications are reached. This may be before the closing date.            POSITION TYPE: Trust FundAPPOINTMENT TYPE:  PermanentSCHEDULE: Full Time DUTY LOCATION: Washington, DC 

Position sensitivity and riskExample: Non-sensitive (NS)/Low Risk

Open to all qualified applicants or Unit Only or SI Only

What are Trust Fund Positions?Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).  Conditions of Employment

• Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
• Complete a Probationary Period.
• Maintain a Bank Account for Direct Deposit/Electronic Transfer.
• The position is open to all candidates eligible to work in the United States.  Proof of eligibility to work in U.S. is not required to apply.
• Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement. 

OVERVIEW

This position is located within the Education Department in the Education and Visitor Experience Directorate, National Air and Space Museum (NASM), Smithsonian Institution (SI) and reports to the Manager of Adult Learning and Digital Content. The mission of NASM is to commemorate, educate and inspire. Learning at the National Air and Space Museum sparks curiosity and empowers learners to imagine the possibilities of our future. The museum collects, preserves, and displays aeronautical and spaceflight artifacts of historical significance. The purpose of this position is to provide program and administrative support for the planning and logistics for NASM’s virtual and hybrid public programs with a particular emphasis on programs that engage adults and youth. Public programs include lectures, the Museum’s podcast, special evening programs, and large-scale educational outreach events. 

DUTIES AND RESPONSIBILITIES

Administrative

·         Incumbent is responsible for collecting and reporting program analytics, planning and organizing logistics for large-scale education programs, supporting the operation of hybrid programs, and providing day-of support for onsite and virtual programs. 

·         Ensures timely payment of guest speakers and contractors, including executing purchase requests, processing invoices, purchasing materials, and making sure contractors are up to date in relevant Smithsonian vendor databases. Tracks all programmatic expenses using department spreadsheets and works with manager on any shortfalls or budget excesses. 

·         Arranges travel for invitational guests in a timely manner. 

·         Coordinates ticket set-up and distribution for ticketed events run by the Department. tracking

·         Collaborates with education colleagues for large-scale educational outreach programs that includes organizing vendors, ordering catering, assisting at education stations, and managing registration. 

Program Design and Coordination 

·         Assists program manager and other program specialists with project management and program development. for live and digital public programs, including programmatic brainstorming, planning activities, program design and development, testing, and evaluation. 

·         Together with managers and other Department staff,