Temporary Administrative Assistant - Clackamas

Job DetailsJob Location: Corporate - Clackamas, OR 97015Position Type: Full TimeSalary Range: $24.39 - $26.85 HourlyOur Vision

A world where no resource is wasted.

Our Mission

To ensure that no resource goes to waste by empowering people to redeem every container easily, efficiently, and effectively.

Our Values

We are loyal, resilient, trustworthy, creative, competent, and engaged.

 

Summary
The Route Operations Administrative Assistant performs a variety of administrative tasks to support the Director of Route Operations in administration of the Route Ops office.

 

Schedule and Additional Details


This is a Monday - Friday position during regular business hours
This is a temporary opportunity with an estimated duration of three to six months.


 

Primary Duties & Responsibilities


Provide information and assistance to the Director and Fleet Manager
Ensure accurate and timely preparation and distribution of departmental paperwork
Work effectively with department leadership to meet department objectives and responsibilities
Prepares departmental reports as needed
Manages department supply inventory
Schedules and coordinates meetings, interviews, events, and other activities
Assembles new hire onboarding packets
Creates and maintain filing systems for department
Receives and sends messages to and from drivers, assists with questions they have, advises of special stops etc.
Checks drafts and load sheets for accuracy and separate for production and data processing.
Orders and issues Route Operations uniforms.
Assists Driver Supervisor with time data in ADP.
Prepares route drafts for drivers.
Tracks and maintains tractor mileage using trip tickets.
Maintains safety incentive programs
Assists with overflow work as needed
Other duties as assigned


 

Education/Experience


1-year experience with general office and administrative functions


 

Requirements – Skills, Job Knowledge & Abilities


Knowledge of generally accepted office practices and procedures.
Experience in organizing and maintaining business data files.
Ability to follow general instructions and understand directions for completing assigned projects.
Proficiency and professional knowledge of Microsoft Office Suite including Word, Excel, and Outlook
Strong verbal and written communication skills; ability to communicate effectively at all levels with both internal and external partners
A current driver's license and acceptable driving history is required
 


Supervisory Responsibility


None


 

Travel


Local travel to assist Fleet Manager or staff


 

Working Conditions/Physical Requirements


Frequently work in a professional office using standard office equipment.
Perform work in an indoor professional office environment.
Exposure to warehouse setting with equipment and loud noises.
Use standard office equipment and supplies.
Sit/stand for continuous periods of time at a desk and work on a computer, walk as needed.
Use arms, wrists, hands and fingers to reach, grasp objects, use tools, and for writing and keyboarding.
Read, write, and speak to communicate effectively with others.
Listen to interpret comments and instructions received.
Visual abilities to be able to read printed documents and computer screens.
Sit in a vehicle for extended periods when traveling between job sites.
Lift, carry and push/pull to move office products and supplies up to 20 pounds.

Qualifications