Data Governance Coordinator (0081635T)

Posting number: 2026-01285

Department: Office of the Vice President for Academic Strategy System

Division: Hawaii P-20 Partnerships for Education Office

Job classification: ADMINISTRATIVE SUPPORT

Posting type: Open

Categories: Administration, Database Administration

Summary

Title: Data Governance Coordinator
Position Number: 0081635T
Hiring Unit: OFF VP ACADEMIC STRATEGY, HAWAII P-20, HAWAII P-20
Location: UH System Offices
Date Posted:  August 7, 2026
Closing Date: August 24, 2026; 11:59pm HST
Band: B
Salary:Salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary

Duties and Responsibilities 
(NOTE: *denotes Essential Functions)

• *Implements and maintains data governance, data security, and privacy policies for Hawai'i P-20 and affiliated data-sharing partnerships, ensuring alignment with federal and state regulations (e.g., HRS 27-7), institutional policies, data-sharing agreements and organizational missions.
• *Supports Hawai'i P-20 program staff to ensure they have secure, appropriate relevant data that inform their initiatives and that data governance procedures and statutes are followed.
• *Monitors, analyzes, and interprets federal and state laws, regulations, and legislative activity related to data privacy, security, and sharing; serves as a subject matter resource to stakeholders on governance standards, policies, and best practices to ensure compliant and responsible use of cross-sector (P-20W) data.
• *Develops, implements, and manages data sharing agreements, including Memoranda of Agreement (MOAs), to enable secure and compliant cross-agency data sharing while protecting individual privacy and confidentiality; collaborates with legal counsel, including the University of Hawai'i Office of General Counsel and State of Hawai'i Deputy Attorneys General, to support agreement development, review, and compliance.
• *Develops, maintains, and delivers user documentation, training materials, and guidance resources to support data literacy and provide security and compliance training for Hawai'i P-20 staff and stakeholders, including external partners and state agencies.
• Enables effective and responsible use of data systems, datasets, reports, and analytical products, including applying findings appropriately within governance and privacy constraints.
• *Develops, implements, and manages end-to-end data request and access workflows, including intake, tracking, review, approval, confidentiality certification, data provisioning, and data retention/destruction processes.
• *Maintains data request and access tracking systems (e.g., CRM/workflow tools), including monitoring request status, approvals, user access, data product release/publication, and reporting on data usage, impact, web activity (e.g., system logs), and user satisfaction (e.g., surveys and feedback).
• Maintains accurate records and communications to ensure transparency, auditability, and compliance with governance policies and data-sharing agreements.
• *Monitors data use and review datasets, reports, and outputs to ensure appropriate de-identification and disclosure avoidance (e.g., small cell suppression) and adherence to governance standards.
• *Ensures that Hawai'i P-20 staff and data users adhere to privacy, confidentiality, and research requirements, including Institutional Review Board (IRB) protocols and related certifications, and applicable laws, regulations, and MOAs.
• Monitors, documents, and addresses data misuse or policy violations, and support corrective actions in accordance with established governance protocols.
• Leads and supports continuous data quality improvement efforts, including assessing data integrity, identifying gaps or inconsistencies, and implementing processes to promote data standards and improve accuracy, completeness, and reliability.
• Assists in the development, review, and continuous improvement of policies, procedures, and governance frameworks related to data access, security, and sharing.
• Supports program and project administration for Hawai'i P-20 data initiatives, including coordinating communications, contracts, and operational activities.
• Assists with planning and documents stakeholder meetings, research activities, and cross-agency convenings to support collaboration, decision-making, and implementation.
<