Academic Affairs Administrative Assistant

Department: School of Law
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $17.24 - $25.24 per hour
FTE: 1.0

Review of Applications Begins

September 9, 2024; position open until filled

Special Instructions to Applicants

Please complete the online application, including all your relevant work experience and education on the form. We will use that information to determine if applicants meet the minimum qualifications. Please also include three professional references.

Department Summary

The University of Oregon School of Law is a dynamic, ABA-accredited law school and Oregon’s only public law school. Degrees offered include Juris Doctor (JD), Master of Laws (LLM), Master of Conflict and Dispute Resolution (CRES), and a minor in undergraduate legal studies. Oregon Law’s mission is to provide a world-class education. We prepare students through excellent classroom teaching paired with a multitude of practical experience opportunities and robust professional development. Our faculty produce exceptional research and scholarship. We accomplish our mission in a positive, inclusive environment where we strive to provide everyone with opportunities to grow, contribute, and develop. Our aim is to learn, teach, and practice the principles of equity and justice as critical foundations for our overall effort to achieve excellence as a top-ranked law school. Success in this work requires a diverse group of people in various faculty and staff roles working in one of our two locations, Eugene and Portland. The University of Oregon is located within the traditional homelands of the Southern Kalapuya. Learn more about Oregon Law at law.uoregon.edu, and consider joining our team.

Position Summary

The Office of Academic Affairs consists of the Associate Dean for Academic Affairs, the Director of Experiential Education, the Academic Affairs Manager, and the Law Registrar. This position will support activities and tasks at the intersection of these positions as the administrative assistant for the Office of Academic Affairs.

This position will directly report to the Academic Affairs Manager and will be 1.0 FTE.

Minimum Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents;
OR
• An Associate degree in Office Occupations or Office Technology;
OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies

• Strong writing and editing skills.
• Ability to work effectively with students, staff, and faculty from culturally diverse backgrounds and with multiple intersectional identities; and advance diversity, equity, and inclusion in the university community.
• Strong organizational, administrative, and interpersonal skills that indicate the ability to work as part of a team or independently.
• Ability to work effectively and utilize a range of communication channels with diverse groups of students, faculty, administrators, staff, and members of the bench and bar from a wide range of backgrounds.
• Proficiency in Word, Excel, PowerPoint, and Outlook (or similar).
• Knowledge of data integrity, integration, and reporting.

Preferred Qualifications

• Bachelor’s degree.
• Three years of professional work experience.
• Experience in a law school or university academic affairs setting.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The Univer