LIDSS Administrative Specialist - Active Clearance Required

Company Description

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory’s mission.

Pay Range

$37.25 - $44.72 - Hourly

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage.  An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Job Description

We have an opening for an Administrative Specialist supporting the LLNL Independent Diagnostic Scoring System (LIDSS) Flight Test Group. You will work independently, perform a full range of moderately difficult secretarial and tasked administrative assignments in an expeditious environment with frequent interruptions and conflicting priorities. This position will be in the Strategic Deterrence Directorate.

This position requires full-time on-site presence due to the nature of the work.

You will

• Coordinate extensive domestic and international travel for a team supporting DOE and DoD missions. This includes managing overtime and isolation pay memos for management approval.
• Represent management and serve as a resource in daily routine matters; interpret institutional and organizational procedures and serve as a resource to the team.
• Gather information from multiple sources, compile data and prepare complex reports and presentations.
• Independently compose administrative sensitive material for signature.
• Screen telephone calls, independently answer inquiries, make appropriate referrals, complete requests; process and disperse incoming mail.
• Manage complex calendars; independently determine scheduling priorities, committing, and managing time, and coordination of multiple attendees.
• Create and maintain databases, spreadsheets, and tracking/filing systems.
• Coordinate external visits, including verification of security clearances, preparation of agenda, badging, and information distribution.
• Assist with preparing documentation for mission planning, schedules & deliverables.
• Perform other tasks as assigned.

Qualifications

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
• Experience includes accurate keyboarding, editing, grammar, and proofreading skills, knowledge of office procedures, techniques, and methods.
• Excellent organizational skills while in an environment of altering priorities, deadlines, and frequent interruptions.
• Exemplify advanced customer service and communication; both written and verbally, with all levels of personnel, internal and external to the Laboratory.
• Advanced experience compiling, tracking, monitoring, resolving, and reporting data and results.
• Exemplify a high degree of mature judgment in handling complex business sensitive and classified information, and personnel interactions.
• Advanced knowledge of computer software; to include a variety of databases, calendaring, and the ability to gain knowledge of new software.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2025 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our core beliefs - visit https://www.llnl.gov/inclusion/our-values 

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employm