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Clerk IV Data & Attendance - Elementary 2024-2025
Support FBISD SchoolsUnited Statesfull_timeVerifiedPosted 8 Feb 2025
About the role
Clerk IV Data & Attendance - Elementary 2024-2025 - (25000088)
The Clerk IV Data & Attendance, will perform a variety of fully proficient level clerical support tasks, including but not limited to: registration, enrollment, attendance, scheduling, grades/report cards and the withdrawal of students. The position requires strong computer skills and often involves highly confidential materials. Work decisions are made in accordance with established and departmental policies. The incumbent must also demonstrate proficiency in coding of students regarding PEIMS/TSDS protocols.
To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abil
Description
Job OverviewThe Clerk IV Data & Attendance, will perform a variety of fully proficient level clerical support tasks, including but not limited to: registration, enrollment, attendance, scheduling, grades/report cards and the withdrawal of students. The position requires strong computer skills and often involves highly confidential materials. Work decisions are made in accordance with established and departmental policies. The incumbent must also demonstrate proficiency in coding of students regarding PEIMS/TSDS protocols.
Position Description
Essential Duties and Responsibilities
Attendance Reporting
- Process and maintain student attendance records (daily, each six weeks and each academic grading period)
- Generate and maintain attendance data (absence verification) as it relates to Average Daily Attendance (ADA)
- Prepare campus for 1st and 4th six weeks teacher verification and six weeks data verification processes
- Process and maintain confidentiality with all applicable student records, including documents required for audit
- Monitor percentage in attendance (ADA report) to ensure attendance is not less than previously reported ADA (for waiver purposes)
- Perform PEIMS-based duties and data entry, as they pertain to attendance-taking protocols
- Maintain knowledge of Student Attendance Accounting Handbook (SAAH) for data proficiency
- Enter or verify enrollment of special population students for PEIMS reporting
- Verify and monitor teacher web absences daily
- Enter notes received from parents on a daily/frequent basis
- Follow the FBISD Attendance Manual's guidelines for daily, weekly, six weeks and semester attendance-taking protocols
- Monitor data inequities to ensure data quality using software approved by the District
- Enter data into Skyward (SIS) as they pertain to PEIMS TSDS attendance, enrollment, grades and other data
- Ensure daily filing of notes and reports to create efficiency in office management
- Register, enroll, and withdraw students, including monitoring of the online enrollment process
- Retrieve and send student records using TREx process to solidify enrollment of students
- Monitor NSOE (new student online enrollment) and schedule parents quickly and obtain necessary documents needed for enrollment
- Provide entry and withdrawal comments and exit/withdrawal codes during enrollment process
- Conduct verification of residency and enter appropriate permit codes as required
- Resolve demographic discrepancies between District software and the State of Texas database (unique identification-UID)
- Review data needed to process report cards and progress reports for each grading period
- Utilize job aides to support academic protocols
- Properly schedule students as campus master schedule is completed
- Run reports to capture incomplete schedules of students and non-scheduled students
- Participate in biweekly, semester, summer and called sessions to improve and grow professionally
- Communicate with parents regularly regarding student attendance, tardiness or non-engagement as it pertains to face-to-face and online attendance
- Support school-based functions/duties to increase campus accountability standards
- Learn District-approved software as needed (i.e. Certify) to enable proper monitoring of PEIMS-based data errors
Qualifications
Qualification RequirementsTo perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abil
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