Scheduling Administrative Assistant

Department: Health Center

Employment Type: Full Time

Location: Grand Rapids, MI

Reporting To: Trisha Watkins

Description

Join Our Team as the Scheduling Administrative Assistant! 

In this dynamic position, you’ll be the hub of our staffing operations—coordinating schedules for skilled nursing team members to ensure seamless coverage and high-quality care for our residents. You’ll collaborate closely with nursing leadership and external staffing partners to create efficient, compliant schedules that balance resident needs, regulatory standards, and budget goals.

Beyond scheduling, you’ll provide key administrative support to the Nursing Home Administrator, helping drive daily operations and contributing to a positive, well-organized workplace.If you thrive in a fast-paced environment, enjoy problem-solving, and want to make a real impact in senior living, this is your chance to be an essential part of a compassionate care team.

Schedule: Full-time, 40 hours per week | Monday – Friday, 8am-5pm Department: Porter Hills Village | Skilled Nursing

Key Responsibilities

• Maintain the schedule for skilled nursing team members.
• Coordinate shift assignments, rotations, and time-off requests to ensure appropriate staffing levels.
• Assists with emergency scheduling needs.
• Maintain schedule in web-based Human Resource Information System.
• Communicate schedule changes, updates, and staffing shortages to relevant team members in a timely manner.
• Collaborate with team members and Payroll to ensure accurate and timely processing of timecards.
• Maintain accurate records of staffing schedules, attendance, and timecards for payroll and reporting purposes.
• Support team members during their onboarding and orientation.
• Accurately monitor and record attendance for team members.
• Assist in tracking HRPD. 
• Attend QAPI meetings and ensure meetings discussions are documented clearly and accurately.

The above is a summary of the position, it in no way states or implies that these are the only duties this position will be required to perform. If selected for the position you will receive a full job description.

Skills, Knowledge & Expertise

• One year administrative support experience, preferred.
• College and/or administrative training, preferred. 
• Skilled Nursing Scheduling experience, preferred.
• Must be 18 years of age or older

Job Benefits

• Career Growth & Development – Take your career to the next level with our tuition assistance programs and educational scholarships.
• Wellness Program & Reimbursement – Prioritize your health and well-being, reimbursed $120 a year!
• Competitive Benefits for Full-Time Team Members – Enjoy Medical, Vision & Dental Insurance starting on the 1st of the month after 30 days of hire.
• Retirement Savings Plan – Secure your future with employer contributions.
• Daily Pay – Get paid when YOU want!
• Generous Paid Time Off (PTO) – Includes 6 Paid Holidays and 2 Floating Holidays.
• Team Member Referral Bonus Program – Earn $500 when you bring great people to our team!

ACCESSIBILITY SUPPORT Brio Living Services is committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability, please contact us at loveyourcareer@mybrio.org

BRIO LIVING SERVICES IS AN EQUAL OPPORTUNITY EMPLOYERBrio Living Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or genetics in accordance with applicable federal, state and local laws.

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