Executive Assistant

Who we are:


NOVONIX is a leading battery technology company revolutionizing the global lithium-ion battery industry with innovative, sustainable technologies, high-performance materials, and more efficient production methods. The company manufactures industry-leading battery cell testing equipment, is growing its high-performance synthetic graphite anode material manufacturing operations, and has developed an all-dry, zero-waste cathode synthesis process. Through advanced R&D capabilities, proprietary technology, and strategic partnerships, NOVONIX has gained a prominent position in the electric vehicle and energy storage systems battery industry and is powering a cleaner energy future. To learn more, visit us at www.novonixgroup.com, LinkedIn and X.


What we offer:
• Competitive salary, benefits, and paid time off
• Smart, collaborative team members
• A chance to reduce the carbon footprint and work toward a cleaner energy future


Role summary:
This person will report directly to the Chief Executive Officer and will support all members of the Executive Team at NOVONIX, including the CEO, COO, CFO, and the CLAO. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

This position is fully onsite and working from our Riverside office in Chattanooga, TN. Please note that as our company evolves, working arrangements, locations, and hours may change to meet business needs.

Responsibilities include:
• Handling confidential and sensitive information with the utmost professionalism and discretion
• Coordinating logistics for Board meetings and events
• Working with Executive Team on Board presentation materials
• Creating and developing visual presentations using Microsoft tools
• Assisting and managing special program initiatives and compliance efforts
• Calendar management, travel arrangements, meeting coordination, and logistical planning for events
• Prioritizing inquiries and requests while troubleshooting conflicts; making judgments and recommendations to ensure smooth day-to-day engagements
• Serving as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Team, including those of a highly confidential or critical nature
• Prioritizing and determining the appropriate course of action, referral, or response, exercising judgment to reflect each Executive Team member’s style and organization policy
• Working closely with the Executive Team to keep them well informed of upcoming commitments and responsibilities, while following up appropriately.
• Having a sense of the issues taking place in the environment and keeping the Executive Team updated; anticipating the Executive Team’s needs in advance of meetings, conferences, etc.
• Completing a broad variety of administrative tasks that facilitate the Executive Team’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; completing expense and mileage reports
• Developing and executing complex project/program management throughout the project/initiative development lifecycle, including project planning, resource planning, change management, communications planning, and managing changes to the scope
• Monitoring performance against key performance indicators and adjusting, as needed
• In-depth understanding of the organization, and how that "system" supports the entire business to work synergistically within the organization for the success of NOVONIX
• Providing hospitality to all guests and helping to create a welcoming environment
• Investing in building long-lasting relationships both externally and internally
• Other duties as assigned

You are:
• A graduate with a bachelor’s degree
• A professional with 5+ years of experience working in an executive assistant role supporting a C-level executive
• Able to thrive in a start-up environment
• A highly motivated self-starter who takes initiative
• Well organized and invested in the details
• Able to build positive relationships at all levels of the organization
• Able to work in a dynamic, fast-paced, high-volume environment, while handling multiple tasks, meeting deadlines, and reacting quickly
• Resourceful when it comes to solving problems
• Passionate about creating a great culture
• Confident and can decipher priorities and make sound judgment calls when needed
• Comfortable with ambiguity an