MAINT-Project Controls Rep I

Access for Project and TAR contractors

Access IT Requests (B Drive Folder, SAP Business Functions, etc.) Contractor

Service4You Requests for Asset Team

Help Contractor get into System and access to TEAM/SharePoint

BMD Requests (Contractors)

Order Computers for new Contractors 

PROJECT SUPPORT: 

Auto WBS/SPEED Projects

Create and complete Auto WBS/SPEED Projects 

PRs

Create a Purchase Requisition - per the request of PM

Create a PO Change Order - Submit ticket into purchase4you.

Closures & Archives

Project Job Book, Closure, or Cancellation and Decommetals

Project Partial Capitalization request (once project hits RFSU)

Finances and Assets

Work on Project Work Cycles, verify they are approved and work is Completed.

Invoices - Service Entry or Goods Receipt 

Invoices - Checking payment status in SAP, resolving issues, escalating payment inquiries

Cost Transfers (JV in Blackline)

Editing Assets or WBS Element Changes, Help with Spare and getting TMAT created.

Reporting / Accruals

Action Item Reporting for Leadership - Spending Report 

Recharge System - for all non-nested Contractors

WBS Elements Report (SAP Recharge Reminder E-mail to PM)

Power BI (Business Intelligence Reporting)

Work with Project Managers for end of year accruals

Create list of Accruals and provide to Site Controller.   Maintain Monthly until completed. 

Meetings 

Maintain the Monthly meeting for project managers and for the monthly alignment meeting with the site.  You will do the presentation and safety topic during meeting. 

TAR Admin

Request and provide site BASF Badges to core contractor that will be in Atlis.

Data entry of Core Contractor employees into SAP-PA30 and Atlis

Verify all Per Diem verification forms

Obtain signed off daily timesheets and Material Sheets from Core Contractors being uploaded into Atlis

Upload Contractor Timesheets into Atlis - Verify it is identical to signed off daily sheets

Provide posted Atlis Timesheets to Contractor

Purchase Requisition Creation - ATLIS & Misc.

Service Entries - ATLIS & Misc.

Project Binder Management - Assist TAR Manager

Invoice Processing via Work cycle - ATLIS

Maintain Spending Spreadsheet for each TAR PO

Work with Cost Controller for TAR to get WO# created and help maintain list.

Maintain spending report for Asset manager

Documentation

Maintain P&ID and other Native Drawings for Site. 

Check out native drawings that will be updated.   Make notes in D2 of who has drawing. 

Check In drawing, verify that the rev. # is updated in bottom right corner, new description label is added for rev and that each change has the triangle rev # next to it.  Make sure proper colors are used in drawing. Green is for Demo, Purple for temp MOC changes and red for new updated items/changes

When requested. Make changes to redlines in Bluebeam then obtain approval from Engineer before uploading into Documentum

When requested make changes to Native drawing in Auto CAD and get approval from Engineer before uploading and replacing PDF in Documentum.

Respond to all request to new drawing #, New Equipment #, line #, Instrument # and any other similar request.  Maintain this information in the Master Files in Documentum. 

Provided all Equipment # Request and Instrument number request to the requestor as well as the Maintenance specialist. This allows Function Location to be created. Also provided an email to Client before providing new Instrument numbers.

ZACHRY is dedicated to providing a Safe and Drug Free work environment; and is an Equal Opportunity Employer.

Drug Test and Background Check required.

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