Office Services Specialist (D2516)

Title: Office Services Specialist (D2516)

State Role Title: Admin & Office Spec II

Hiring Range: $40,510 - $43,982

Pay Band: 2

Agency: Department of Juvenile Justice

Location: 25th Dist. CSU Lexington

Agency Website: http://www.djj.virginia.gov/

Recruitment Type: General Public - G

Job Duties

It is the policy of the Commonwealth to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.

Commonwealth positions offer a competitive benefits package, which includes: Fourteen (14) paid holidays, Paid and Unpaid Leave (Vacation, Sick, Family Personal, Parental and FMLA), Health and Dental Insurance, Short- and Long-Term Disability, Employee Assistance Program (Counseling), Flexible Spending Account, and Life Insurance.

The Virginia Department of Juvenile Justice (DJJ) is committed to excellence in public safety by providing effective interventions that improve the lives of youth, strengthening both families and communities within the Commonwealth.

The person in this position will help protect the public by directing families, law enforcement, schools, other agencies, and the general public to appropriate Departmental personnel and services; producing oral and written communication which facilitates the mission of the Department through organized recordkeeping and data entry; supporting the effort of the officers of the agency through proper appointment and office management; and ensures quality clerical support/services to the staff of this agency through policies and procedures required by the Department, Unit, State, and/or Judicial requirements.

Minimum Qualifications

At a minimum, selected candidates must possess the following:
• Working knowledge of office practices and procedures
• Knowledge of manual and automated filing systems
• Experience typing correspondence and transcribing
• Knowledge of Microsoft office software to include Word and Excel
• Experience operating a multi-line telephone system
• Ability to communicate effectively both orally and in writing with all levels of staff
• Ability to organize work and make independent work processing decisions

Additional Considerations

Additional considerations include the following:
• Experience in an administrative support position
• Experience using MS Word

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application Process:
Individuals desiring to be considered for this position must submit a completed employment application or you may attach a resume before the position’s closing date. Applications received after the closing date will not be considered. Documents sent through postal mail, email, or fax will not be considered.

Applicants are encouraged to be specific regarding job-related knowledge, skills, and abilities.
You will be provided an email confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application. Status updates will not be provided via telephone or email.

Background & Pre-employment Screenings:
Selected applicants are subject to a background investigation and pre-employment drug screen. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.

Pre-employment medical screenings are required for some DJJ positions.

Driver License:
A valid driver’s license is required of DJJ employees to operate a state-owned or leased vehicle.

Supplemental Questions:
You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Lay off Policy 1.3:
If you have been impacted by the DHRM Policy 1.3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card), it is necessary to subm