Executive Assistant

Job Description :

Which company will you join?

From Arthur Guinness to Johnnie Walker, our business was founded on people of outstanding character, and in 250 years, nothing has changed. We’re the world’s leading premium alcohol company! Our brands are industry icons including Johnnie Walker, Crown Royal, Bulleit and Buchanan's whiskies, Smirnoff, Cîroc and Ketel One vodkas, Captain Morgan, Baileys, Don Julio, Tanqueray and Guinness. Our success is thanks to the strength of our people, in every role. It’s why we trust them with our legacy and why we reward them with the career-defining opportunities that they deserve. Our ambition is to build the best performing, most trusted and respected Consumer Products Company in the world. To achieve these, we need the very best people!

At Diageo, our purpose is to celebrate life everywhere, every day. To do that, you will join an organization that is passionate about customers and consumers, and proud of what they do. Diageo teams constantly set high goals and then try hard to exceed them. We are also an incredibly diverse organization, and we value each and every one’s talent and personality.

Job Overview: As an Executive Assistant, you will play a crucial role in supporting high-level executives by running their schedules, handling administrative tasks, and ensuring efficient communication within the organization. The successful candidate will be an organized and proactive individual capable of multitasking and maintaining a high level of confidentiality.

Key Responsibilities:

Efficiently handle administrative tasks on behalf of the NAM CFO and Finance Leadership Team enabling the team to focus on key business workstreams. Heavy calendar management for multiple finance leaders in the spirit of keeping the chaos to a minimum.

Meeting Planning and Management – Monitor/send invites for CFO and leadership team on all pertinent workstreams……schedule FLT's, EFLT's, Town Halls, MBR's, Community Service Events and assist planning our Finance Team Summit. Work closely with the finance engagement team throughout the year and am the NAM point of contact for our Finance Amazing Teams Days which is sponsored by our Global CFO Lavanya Chandrashekar.

Manage and maintain Concur (includes booking travel for CFO and SVP’s), Coupa (PO’s), maintain finance outlook distribution lists, org charts and the Who's Who Of Finance to ensure up to date contact info.

Prioritize and coordinate meetings, including preparing agendas, taking minutes, and distributing relevant documentation.

Arrange logistics for conferences, events, and other professional engagements.

Act as a primary point of contact between the executives and internal/external partners.

Screen and prioritize emails, phone calls, and other communications.

Handle sensitive information with discretion and maintain a high level of confidentiality.

Act as corporate card administrator with Citibank for emergency issues that arise for all NAM corporate card holders.

Act as Diageo Cares administrator approving all matching gift requests for US and Canada every month on the Diageo Cares Portal and liaise with Corp Relations on the program and invoice processing each month. Remain the contact for our Diageo retirees who still use the matching gift program. Their requests have to be processed differently as they don’t have access to our Diageo Cares website.

Qualifications:

• Validated experience as an Executive Assistant or in a similar administrative role.
• Outstanding organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Proficient in office software and tools (Microsoft Office, Google Workspace, etc.).
• Ability to prioritize tasks and work under pressure.
• High level of integrity and discretion.
• Bachelor's degree or equivalent experience or relevant certification is a plus.

Attributes:

• Proactive and meticulous.
• Excellent interpersonal skills.
• Ability to work independently and collaboratively.
• Flexibility to adapt to changing priorities.
• Resourcefulness and problem-solving skills.

Diversity statement:

Celebrating our inclusive and diverse culture is core to Diageo’s purpose of “celebrating life every day everywhere”. This purpose is, in itself, inclusive in nature, as it values everybody irrespective of background, disability, religion, gender identity, sexuality or ethnicity.

We know that for Diageo to succeed and realize its ambition, we depend on having diverse talent with a range of backgrounds, skills and capabilities in each of the 180 countries in which we operate and to reflect our broad consumer base. We view diversity as one of the key enablers that helps