Legal Operations Specialist

Company Description

About Adtalem Global Education

Adtalem Global Education is a national leader in post-secondary education and leading provider of professional talent to the healthcare industry. Adtalem educates and empowers students with the knowledge and skills to become leaders in their communities and make a lasting impact on public health, well-being and beyond. Through equitable access to education, environments that nurture student success, and a focus on expanding and diversifying the talent pipeline in healthcare, Adtalem is building a brighter future for communities and the world.

Adtalem is the parent organization of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University.

In our U.S. locations, we operate on a hybrid work model with three in-office days and two remote days per week. Starting Q1 2025, we will transition to a four-day in-office schedule, Monday–Thursday. This in-office time fosters creativity, innovation, communication, and stronger team relationships, supporting both individual and organizational success.

Visit Adtalem.com for more information, and follow on Twitter and LinkedIn.
 

Job Description

Opportunity at a Glance

Legal Operations is charged with improving and maintaining the Legal team's internal processes, systems and technology tools. Our responsibilities include managing legal spend and increasing overall operational effectiveness by implementing new technologies and policies.

As the Legal Operations Specialist you will help with the Department's operations related to organizational and IT initiatives, process development and coordination, financial planning, and resolution of cross-functional issues. You are someone who has the analytical skills to help to address challenges by developing and testing strategies that ultimately impact the bottom line of ATGE’s dynamic Legal and Regulatory Affairs Department. With an eye to process improvement and freeing up colleague time, you will identify business challenges and opportunities for improvement and solve for them using analysis to make strategic or tactical recommendations. Reporting to the Director, Legal Operations, you will collaborate closely with the rest of the Legal & Regulatory Affairs team, and our partners in IT and Finance. You are entrepreneurial, proactive, and highly organized. 

Essential Duties and Responsibilities:

• Strategic & analytic orientation: A proven track record of decision making and problem solving based on analytics.
• Assist in efforts to improve current processes, identify new processes, technology system enhancements and shared best practices that improve overall Legal operational effectiveness
• Strong communication skills: Impeccable written and oral communication credentials, coupled with strategic influencing skills and the ability to drive agreement through intellect, interpersonal and negotiation skills.
• Clear results orientation: display an intense focus on achieving both short and long term goals. Be able to drive and execute an agenda in an uncertain and fluid environment.
• Day to day legal support, including effective staff training and supporting knowledge transfer for all legal software systems and business process automation and optimization
• Ability to present technical information to a non-technical audience, and the ability to understand and interpret business requirements.
• Subject Matter Expert (SME) in legal technology and business processes.  Legal systems involved with this position include software platforms for matter management, document management, AI, workflow/task management, eDiscovery, and knowledge management, etc.
• Familiarity and/or experience with business intelligence tools (they should know how to manipulate those tools, extract data, build the different visualizations/charts that they need).
• As needed, support all legal team practice areas with paralegal support including creating matters, monitoring shared email boxes, managing SharePoint sites, responding to subpoenas, and other legal assistance
• Maintain professional growth and development through seminars, workshops, and professional affiliations to keep abreast of latest developments in college and university law and in other related areas.  
• Support other organization-wide and cross-institution/functional initiatives and projects as assigned.

• Completes other duties as assigned.

#LI-AS1

Qualifications

• Bachelor’s degree required.  
• 3-5 years of paralegal/legal operations experience.  
• Expe