Accounts Payable Coordinator

Why choose the College of Lake County for your next opportunity?

The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!), generous vacation, sick and personal time off and 14 paid holidays each year. Some benefits will not be available for part-time or part-time under 20 hours employees (ex: health insurance).

Position Title:

Accounts Payable Coordinator

Department:

Finance Division

Position Type:

Staff

Job Family:

Specialist

Job Summary:

Under the direction of the Controller, the Accounts Payable Coordinator acts as the lead for the Accounts Payable function in order to facilitate an efficient workflow and assist in problem resolution. Receives vouchers for payment, reviews voucher with approved requisition for accuracy and supporting backup documentation, and processes accurate payments of college vendor obligations in accordance with college policy.

Posting Date:

05/14/2025

Expected Start Date:

06/23/2025

Compensation Grade:

B24

Full-Time/Part-Time:

Full time

Location:

Grayslake Campus

Total Hours Per Week:

40

Job Description:

Student/Customer Service-80%

1. Provides day-to-day direction to Accounts Payable staff for the purpose of ensuring the follow-through of College procedures, Board Policy, and standard accounting principles or practices. 
 
2. Receives, verifies, codes, and enters invoices for goods and services. Reviews invoices for accuracy and proper backup. Obtains appropriate approval, assigns general ledger account numbers, allocates expenses to the different College units, and processes invoices for payments. 
 
3. Reconciles processed work by verifying entries and comparing system reports to balances. Reviews and reconciles travel expenses and send correspondence to staff to ensure timely settlement of travel advances. Verifies vendor accounts by reconciling monthly statements and related transactions. 
 
4. Processes weekly expense reports: matches receipts to eligible expenses, make sure correct expense accounts are used, ensures expenses are allocated to the correct departmental units and manages to PLARP maximum allowances, and ensures all expenses are in compliance with College policies. Contacts employees via email or phone for any issues regarding the expense reports. Ensures accuracy and adherence to policy and standard procedures. 
 
5. Assists with month-end and year-end close and audit requests.
 
6. Communicates timely and in a collaborative fashion with internal contacts and external customers to resolve accounts payable issues. Informs the Controller or designee of any problems and recommends solutions. 
 
7. Responds to requests for information by performing database queries.  
 

Project and Process Management-18%

1. Provides information to staff across the organization in regard to accounting policies and procedures and direct billing of vendors. 

2. Tabulates statistical data and compiles necessary reports. 

Other-2%

Performs other duties as assigned.

Required Qualification(s):

1. Associate’s degree in accounting or business application or related field, or a combination of education and experience from which comparable knowledge and skills are required. 
2. Minimum of 3 years in an accounts payable experiences with increasing responsibility, some of which should be in a lead role. 
3. Intermediate to advanced excel skills; beginner to intermediate word skills; experience using ERP based accounting systems and reporting writing tools. 
4. Strong organization and critical thinking skills with good detail orientation. 
5. High degree of self-motivation, commitment and integrity. 
6. Demonstrated ability to exercise judgement and discretion and ability to maintain confidentiality. 
7. Ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacte