School Executive Assistant - Minnesota Connections Academy

School Summary

Minnesota Connections Academy (MNCA) is a tuition-free, online public charter school for students in grades K-12 throughout Minnesota. MNCA is a member of the Minnesota Transitions Charter School (MTCS), a K-12 academic community. MNCA is a state-approved online program operated through a contract with Connections Academy of Minnesota, LLC, to provide the educational program and other services. MNCA is accredited by the North Central Association Commission on Accreditation and School Improvement, an accrediting division of AdvancED.

Position Summary

This hybrid role (two in-office days and three remote) oversees daily facility operations for the St. Paul, MN office, supervises administrative and temporary staff, coordinates staff events, and provides high-level administrative support across multiple departments. The Executive Assistant works closely with the Office Manager to oversee front office operations, ensure compliance and operational efficiency, and foster a collaborative, service-focused environment that promotes professional growth and organizational success.

Responsibilities:

• Oversees daily building operations and facility management for the St. Paul office,serving as the primary liaison for office-related inquiries, including vendor communication, maintenance requests, building access, and supply management.
• Ensures the office environment is organized, functional, and well-maintained
• Supervises a team of 4-6 Administrative Assistants, including conducting regular one-on-one meetings, supporting professional development, and managing time (ex. Approving timecards and paid-time off requests)
• Supervises temporary staff during peak operational periods, including conducting regular one-on-one meetings, supporting professional development, and managing time (ex. approving timecards and paid-time off requests)
• Provides training and ongoing support for new staff members
• Collaborates with the Office Manager to support staff development and team training initiatives that strengthen employee knowledge, support professional growth, and promote operational effectiveness
• Plans and coordinates staff events such as back-to-school in-service and the graduation ceremony
• Provides administrative support during peak operational periods, including withdrawals, state reporting, student records, enrollment, attendance, truancy, and reception coverage
• Supports state reporting compliance efforts by assisting with data entry and data reconciliation between Pearson Online Classroom and Qmlativ
• Assists the leadership team with special projects and initiatives
• Other duties as assigned

Requirements

• Please note that two-step authentication is required to set up and access all systems if a job offer is extended. 
• High school diploma or GED equivalent required 
• 3-4 years of similar administrative experience preferred 
• Proficiency with Microsoft Office and web-based applications 
• Proficiency with Google applications (Mail, Calendar, Drive, Hangouts, Documents, etc.) 
• Intermediate skill level in MS Excel 
• Ability to multitask in a fast-paced environment 
• Strong interpersonal skills and attention to detail 
• Excellent communication skills, both verbal and written 
• Ability to maintain privacy and confidentiality (FERPA) 
• Customer-focused approach 
• High degree of flexibility 
• Demonstrated ability to work well in a fast-paced team environment

The anticipated starting salary for Minnesota-based individuals expressing interest in this position begins at $58,000 per year. Benefits available to eligible employees can be seen at https://www.connectionsacademy.com/careers/benefits.