Job Posting Title

Billing & Collections Assistant Director

Agency

340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization

340 Office of Chief Financial Officer

Job Posting End Date (Continuous if Blank)

May 24, 2025

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

The annual salary for this position is up to $106,000 based on education and experience.

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Job Description

Location: Central Office / 123 Robert S Kerr- OKC, OK 73012

Salary: up to $106,000.00, based on education and experience

Full Time /Part Time: Full Time

Work Schedule:  Monday-Friday

Primary Hours: 8AM-5 PM

Position Description: 

• The Billing and Collections Asst. Director is responsible for working with the Billing and Collections Director to provide oversight for all the billing and collections performed by the Financial Services Division.   The Asst. Director works in conjunction with Program and Finance personnel to ensure accurate and timely invoicing, all revenue sources are actively monitored, outstanding receivables are collected timely, and any audit or budget issues are documented and resolved.

Position Responsibilities/Essential Functions:

• Lead and manage the Billing and Revenue teams maintaining an environment of accountability and excellent customer service.
• Establish and maintain new Billing and Collection policies for the Financial Services Division and related standard operating procedures.
• Establish and maintain a list of all revenue producing activities and ensure that they are in compliance with policies and SOP.
• Maintain and optimize To Be Invoiced and Accounts Receivable Aging reports for each revenue source.
• Ensure all invoicing and Newborn Screening Medicaid claims are performed on a timely basis, utilize the correct accounting and funding codes, and meet all grant and contract requirements and local, state, and federal laws and regulations.
• Ensure all invoicing has the required supporting documentation and that those documents/records are properly archived to support future audit and other requests for information.
• Identify and investigate coding and other invoicing issues and facilitate resolving these errors with applicable parties.
• Work with Billing Manager to track hospital invoices and Medicaid claims; ensure all rejected claims are corrected and resubmitted.
•  Maintain KPIs, e.g., Average Days to Pay and Average Days to Invoice Identify areas for improvement.
• Ensure all payments are correct and posted on a timely basis.
• Monitor the To Be Invoiced and Accounts Receivable Aging reports to identi