Administrative Assistant IV

PRIMARY PURPOSE

The Administrative Assistant shall serve The Navigators and fulfill the responsibilities listed below in the spirit of The Navigators calling, values and purpose:  To advance the Gospel of Jesus and His kingdom into the nations through spiritual generations of laborers living and discipling among the lost. 

This position will perform a variety of highly responsible, confidential, and complex administrative duties. This position requires analysis, research, initiative, independent judgment, and exceptional professional discretion with access and administration of confidential information. This position will require the ability to work independently without much supervision.

ESSENTIAL FUNCTIONS

Administrative Support– 95%

• Support administrative needs of NYC City Director, to include, but not limited to, managing Director’s email and other correspondence, schedules, travel and logistics, preparing meeting agendas and materials, and maintaining tasks lists, projects and daily to-do items.
• Manage the communication flow of information between Nav Staff, Nav Leaders, and city partners.
• Coordinate, manage, prioritize, and track multiple short and long-term projects and annual city ministry rhythms.
• Assist City Director with purchases of supplies required to operate the city ministry.
• Coordinate contracts needed with vendors (suppliers) and event/meeting venues.
• Research, prepare, and revise communication materials to include emails, newsletters, articles, memos, and general correspondence. 
• Maximize communication benefits of social media and networking environments (LinkedIn, Facebook, Twitter, Slack, etc.). Create/maintain simple graphics, video, and web design components. Manage website content.
• Maintain systematic and regularly accessible files (electronic and paper) for Navigators NYC.
• Liaise with city mission leaders and staff to provide necessary support to ministry departments to complete assigned projects.
• Help to oversee the financial status of the city and network cost centers and help monitor income and expenses. Assist in grant proposal preparation.
• Track and acknowledge NYC city staff birthdates, anniversaries, and special events.

Additional Responsibilities – 5%

• Participate in Navigators’ on-site learning and development events, Cultural Development and Diversity trainings, or other non-Navigator developmental events as appropriate.
• Participate in annual processes, such as the organizational Plan and Progress Review (PPR), Engagement Survey, Reaffirmation of the Navigators Code of Conduct, Calling-Core Values-Vision, Statement of Faith, Driver’s Authorization, and other releases as required.
• Submit time worked on a weekly basis through the Workday Time Tracking system.
• Submit expense reports by 15th of each month.
• Other job-related duties as assigned.

MINIMUM AND PREFERRED QUALIFICATIONS

Spiritual: Belief in and adherence to the Statement of Faith and Mission of The Navigators.

Experience: At least two years of experience in administrative support, preferably at the executive level.

Technical Knowledge & Skills: Microsoft Office proficiency. Willingness to learn other software. Project management experience preferred.

Communication & Leadership: Excellent verbal communication skills, strong writing and editing skills applicable to both oral and written communication (i.e. writing/completion to final copy from notes, editing, proofreading, spelling and grammar). Excellent interpersonal skills, including creating understanding and building strong working relationships, required. Ability to take initiative and anticipate the Mission Directors’ needs on both a daily basis and for events/meeting requirements. Emotional maturity, emotional intelligence, and self-awareness.

Education: Bachelor's degree in Business, or related field, or equivalent combination of education and experience required.

Compensation Range: $19.27 - $30.15 per hour

Benefits: High-Deductible Health Plan: Medical, Dental, Vision, HSA, FSA, Life Insurance, Disability, EAP, 401a and 403b retirement options. Up to 15 paid holidays per year, accumulating PTO (vacation, sick, personal). For detailed information, visit navbenefits.org.

The Navigators is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. The Navigators does not discriminate based on race, color, national origin, sex, age, disability, veteran status, or any other status protected by law or regulation.