Project Coordinator 3+ Years of Experience

Company Description

At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member’s professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.

With over 1,400 professionals across 27 offices nationwide, KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.

Job Description

KPFF provides civil and structural engineering services to architects, government agencies, developers, contractors, and institutional clients. Our Greater Los Angeles Structural office has two locations - Downtown Los Angeles and one in Irvine Towers. A professional and friendly environment, we are dedicated to growing with our employees and allowing people to pursue their passions.

Benefits

• 7 paid holidays, and 2 floating holidays for you to use each year.
• 2 weeks of vacation annually, with competitive seniority-based accruals.
• 2 weeks of personal and sick time to care for yourself and your family members.
• KPFF will contribute 3% of your base salary to your 401 (k) regardless of your contribution.
• KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period.
• 40-hour work schedule, Monday through Friday.
• Medical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance.
• Semi-annual Bonuses.
• Opportunities for educational events, relationship building, and fun!
• This is a non-exempt position. All overtime hours are paid at a time-and-a-half hourly rate.

Pay Range

The pay range for this position is $36.00 - $38.50 per hour, depending on experience.

Responsibilities

• The Project Coordinator is part of an administrative team reporting to the Office Manager.
• A Project Coordinator will perform tasks alongside other members of the administrative team in order to serve the business needs of the office.
• Serve as the primary point of contact for office-related matters and be the go-to person for office knowledge.
• Manage project documents for multiple projects, including creation and editing documents, printing, shipping, etc.
• Organize and log Construction Administration documents.
• Assist Project Managers with management planning, coordination, and organization tasks.
• Coordinates and assists with presenter needs for both in person and virtual events.
• Ensures cleanliness of all office spaces and maintains stock and functionality of office kitchen equipment.
• Assist in preparing projects for closure including ensuring conformance to KPFF archiving policy.
• Coordinate travel needs.
• Coordinate food orders for meetings.
• Other miscellaneous administrative tasks as assigned.  

Qualifications

The ideal candidate would have worked within the engineering or construction industry previously, assisted in Construction Administration tasks, desire to work with a team, is very organized, flexible with team needs, and has a history of providing excellent service.

• 3 years of full-time experience as an Office Administrator, Administrative Assistant, or Coordinator with High School Diploma required.
• 3 years of full-time Project Coordinator experience in the construction or engineering field is highly preferred.
• Must communicate clearly and professionally in all modes of communication.
• Must work in our Downtown Los Angeles office; 8-5 PM; Monday through Friday.
• Highly competent with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote).
• Highly competent with Microsoft Teams 365 and SharePoint.

• Highly competent with PDF management and editing software such as Bluebeam Revu.
• Highly competent with office machines and operations.
• Competent in proofing and quality control.
• Must be comfortable making independent judgment calls at a level appropriate for their experience.
• Experience using third party software preferred (i.e., Procore, ProjectSight, etc.).

Additional Information

Application Process

Please submit:

• A resume identifying all