Medical Training Program Administrator

The Department of Medicine is seeking a Medical Training Program Administrator who will administer and coordinate a graduate medical education fellowship-training program as well as manage all credentialing and medical staff requirements for the division. This position collaborates with the Training Program Director to ensure program compliance within established accreditation regulations and administers the programs in compliance with university policies and guidelines. The Medical Training Program Administrator will evaluate program performance, identify and respond to specific program needs, recommend and implement policies, activities, and action plans. This individual will actively participate in the recruitment process for fellows in the programs; arrange for hospital and university appointments and serve as the division liaison with the postdoctoral office and other agencies. They will also manage all credentialing for research and clinical trainees.

Specific Duties & Responsibilities

Program Administration

• Coordinates and administers training programs for postdoctoral fellows in Infectious Diseases.
• Training program liaisons with ECFMG for credentialing of foreign medical graduates.
• Arranges for visiting resident elective rotations. Draft recommendations letters for the program director.
• Develop and implement an orientation program for new fellows.
• Advises fellows regarding program and university policies, deadlines, or other issues.
• Participates in fellowship recruitment process; writing, editing, and revising recruitment materials; provides website; implements and will administer new ERAS for fellowship application program and corresponds with prospective applicants.
• Coordinate fellowship applications and disseminates to faculty. Coordinates faculty interviews, evaluation system and entry into director database for ranking of candidates.

Credentialing/Appointments

• Completes annual appointment sheets for the office of Postdoctoral Programs.
• Credentials incoming faculty and fellows for medical staff privileges and university appointments. Credentials NIH Fellows appointed for clinical rotations for medical staff privileges and university appointments.
• Coordinates NIH Fellows orientation, including classes, meetings with faculty, parking, and insurance. Arranges systems-based training (EPIC) for fellows, clinical rotators, residents, and medical students. Credentials incoming rotators and acts as a liaison between the Medical Staff office and the sponsoring University.

Curriculum Development

• Reviews and updates curriculum annually to comply with ACGME requirements.
• Represent JHU nationally by attending the yearly ACGME conference and presenting updates to Training Program Directors.

Regulatory/Compliance

• Processes license applications and other training verification forms for current and past fellows. Provides information to Fellows regarding HIPAA compliance training modules and monitors compliance. Monitors Pager box and Time Tracker systems for work hour compliance within an 80-hour work week; alerts program director of violations; submits duty hour reports to JHU Compliance Office. Provides monthly compliance tracking reports to the ACGME Office.

Accreditation

• Maintains knowledge of accreditation requirements.
• Completes all required GME census and surveys.
• Prepares site visit and internal review documents; advises the director of potential problem issues.
• Handles all aspects of record keeping and application renewal for CME-accredited ID Case Conferences. Prepares for and coordinates Residency Review Committee (RRC) reviews.

Joint Agreements

• Coordinates Offsite rotations, including approval of international sites.
• Coordinates agreements with the Baltimore City Health Department.

Fellow Evaluation

• Responsible for the fellow evaluation process, including the administration of the online evaluation system. Completes annual ABIM online evaluations of fellows after consultation with the director.
• Arranges for annual fellow review and writes minutes.
• Arranges Biannual Research Reviews for the committee and fellows; prepares summary letters.
• Arranges Biannual Clinical Reviews for first-year fellows; prepares summary letters.
• Reports and maintains scholarly activity data for the fellowship program.
• Verify and determine competency requirements for each ACGME fellow policy regarding salary/stipend levels to the budget analyst and faculty members.

Research Support

• Administer the NIH T32 Training Gran