Senior IT Financial Analyst

Overview

Why Choose Us?

Novolex is a leading manufacturer of food, beverage, and specialty packaging that supports multiple industries including foodservice, restaurant delivery and carryout, food processing, grocery and retail, and industrial sectors. Novolex manufacturing and sourcing expertise spans a diverse range of substrates including resin, paper, molded fiber, aluminum and more. We provide customers a broad array of stock and customized solutions with 120 product categories, 250 brands and over 39,000 SKUs.

Our Sustainability Commitment

The Novolex sustainability vision is built upon three pillars: our products, our operations and our people. Each is critically important to our growth and future as a business. These pillars form the foundation of our company-wide commitment to sustainability, helping us achieve our ambitious goals through our wide-ranging initiatives.

Responsibilities

Overview:The Senior IT Financial Analyst will be responsible for managing and tracking IT department financial activities, including budgeting, forecasting, invoicing, purchase orders, renewals, and vendor contracts. This role serves as a liaison between IT, Finance, and Procurement teams to ensure accurate financial planning, timely processing of transactions, and effective vendor management.

Job Description:                                             Essential Duties and ResponsibilitiesTransactional Processing

• Manage invoicing, purchase orders, and purchase requisitions, ensuring timely processing and adherence to company policies.
• Complete all IT CER Requests
• Complete all invoice processing for the IT Department
• Assist with the execution of purchase requests through the Service Desk, review each issue for completeness, obtain clarification from customers where required; and oversee the creation, approval and delivery of all IT purchase orders.
• Assist in monitoring and reconciling the on-going IT budget and gain alignment on project budgets. Assist in documenting and implementing standards with appropriate policies and procedures to ensure compliance.
• Other duties as assigned.

Contract/License Management

• Support, manage, and review, where applicable, all IT contracts for software, hardware, and consulting services across the organization. Interact, where necessary, with corporate legal and Finance to review and modify contracts as necessary.
• Oversee and maintain the license database for license renewals.
• Review alternative lease options or cancellations on hardware or software, where available, with corporate customers when renewals are required.
• Maintain contract management system ensuring proactive management, review, and administration of contract renewals, etc. ensuring cost containment and controls year over year.

Asset Tracking

• Partner with Service Desk to ensure Asset Tracking tools & processes include end to end coverage from initial purchase, asset assignment and retirement.
• Partner with Finance to ensure alignment on asset inventory and IT budget tracking.

Vendor Management

• Maintain defined standards for sourcing and capabilities including processes, policies, and procedures.
• Ensure engagement rules are followed: NDA, D&B background, etc.
• Partner with Project Management Office ensuring project alignment as outlined on the IT Portfolio.

IT Budgets & Financial Analysis

• Oversee the release, schedule, completeness and tracking of all IT related capital and non-capital projects. Manage project funds via Preferred Pricing, where appropriate, to maximize the expenditures and minimize the cost.
• Support the financial reporting and analysis for overall IT spend.
• Support audit & budgeting processes.
• Provide management with ad hoc analysis and reporting as needed. Assist in compiling, developing, and preparing data for the annual IT budget utilizing historical and current data.

Other Job Functions

• Administer IT contract/consulting staff support services (onboarding/termination process, etc.).
• Ensure compliance with purchasing and accounting policies.
• Advise and assist IT staff in obtaining technical and or support services from vendors.
• Process monthly expense reports for Company American Express Corporate Card for purchases outside the system.
• Supports and coordinates the IT team’s training plans, coordination, and finances.

Education And Experience

• Bachelor’s degree in Accounting, Finance, Business, Technical or related discipline.
• 5-10 years of related experience.<