Sr. Associate, Administrative Services- GMSA Immunology Team

Job Description

Role Summary

• The Sr. Associate, Administrative Assistant provides proactive, high-quality, flexible, and reliable administrative support to the Associate Vice President, Medical Affairs – Immunology.  This role assists with administrative functions relating to organization and communication across the team and ensures the efficient operation of the office and its team members.

• In addition to supporting the Immunology Medical Affairs team, the role supports various division-related committees and meetings that enhance the division and further its goals.

Responsibilities and Primary Activities

• Manages complex calendars, prepares correspondence and reports, and reliably handles confidential and politically sensitive issues

• Often serves as an initial point of contact for and liaison to outside visitors, clients, and vendors

• Coordinates and performs multiple tasks while understanding the project principles and technical skills related to own work assignments

• Prioritizes work activities with little supervision

• Supports the use of Team Sites

• Schedules interviews

• Coordinate hiring and on-boarding of new hires.  Also handle resignations/off-boarding

• SAP experience processing purchase orders, payment requests, and vendor add forms, as well as ability to run reports within SAP

• Concur experience for processing expense reports

• Supports the use of Team Sites

• Communicates and interacts effectively with Our Company executives and internal/external clients both onsite and remotely to maintain workflow

• Coordinates special projects within the division or area

• Consistently demonstrates Company Leadership behaviors; able to deal with difficult situations and people diplomatically and effectively

• Experience scheduling complex travel arrangements, including multi-leg domestic and international travel

• Demonstrated experience with visa and passport processing

• Ability to handle and prioritize many simultaneous assignments

• Experience with event planning and coordination

• Extraordinary attention to detail

• Outstanding communication and people skills

• Experience with financial and budget tasks

• Proactively takes initiative

Required Education, Qualifications, Skills, & Experience
Education

• Required: HS Diploma.

• Preferred: Advanced education or certifications (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification).

Minimum

• 8+ years of administrative assistant experience.

• 3+ years executive administrative experience supporting senior executives (Senior Director, Executive Director, Vice President, or above).

• Advanced ability using Microsoft Office Suite (Outlook, Word, Excel, Power Point) and ability to operate other peripheral devices.

• SAP experience processing expense reports, purchase orders, payment requests, and vendor add forms, as well as ability to run reports within SAP.

• Advanced analytical ability, independent judgment, creativity, and problem-solving capabilities.

• Ability to handle and prioritize a large number of simultaneous assignments.

• Extraordinary attention to detail.

• Strong communication and people skills.

• Collaborative, adaptive, & flexible.

Preferred

• Event Planning/Coordination experience.

• Budget/Finance Management experience.

#MSJR

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace.