Academic Assistant

Position Title:

Academic Assistant

Position Type:

Full time

Location:

Bucknell University

Categories:

Staff Non-exempt

Job Summary:

The College of Arts & Sciences seeks an Academic Assistant to support the department of Psychology, Neuroscience and Animal Behavior. This position provides high-level administrative support to the departments. The ideal candidate will have the ability to manage multiple tasks with competing deadlines. Candidates must be able to organize and maintain administrative processes following the academic calendar and have the ability to work independently and collaboratively with other departments in an ever-changing environment. The academic assistant manages the daily operational activities (including financial, academic, communications, event planning, staffing, etc.) and provides primary administrative support.

This is a full-time (12-month). non-exempt (hourly) staff position scheduled to work 35 hours per week.

Job Duties:

Working with the Chair/Supporting Faculty/Office:

Collaborate with the Faculty Department/Program chairs to ensure the completion of processes within the academic cycle. Provide support to department faculty. This includes a wide variety of tasks and working with diverse needs. Manage the department workflow. Plan own workload. Prioritize tasks and work independently.

Human Resources & Finance/Budget Duties:

Manages departmental hiring of students, faculty, and staff, including posting positions, coordinating interview logistics, onboarding and supervision as needed. Oversees, reconciles, and processes expenses and invoices for multiple budgets within the department, including faculty and program funding. Places orders for supplies and collects information from new vendors, establishing them in Workday as approved suppliers. 

Event Planning/Communications:

Execute events within the department from start to finish, including contracts, travel, and day-of logistics. Create a variety of marketing and promotional materials for distribution to the campus community. Process expenses and honorarium payments for events. Maintain social media and web presence on behalf of the department/program.

Registrar Duties - Courses, Schedules, Curriculum:

Manage and modify the course catalog, collaborate with the chair/faculty on the course schedule, and compile data and analytics reports.

Office Administration:

Oversees the daily operation of the department. Schedules and attends department meetings. Assists with creating agendas and takes meeting minutes. Serves as the main point of contact for internal and external constituents.

Minimum Qualifications:

• High school diploma/GED

• Three years of administrative/office experience

• Demonstrated knowledge of computers and software such as Google drive word processing, spreadsheet, email and calendaring applications

• Strong written and verbal communication skills

• Exceptional customer service skills, strong attention to detail, and ability to prioritize deadlines and successfully manage multiple priorities

• Ability to handle sensitive confidential information in a responsible and appropriate manner

• Proactive approach to projects, problem solving, communication needs, and planning

• Must be able to work independently as well as in a team environment

• Demonstrated ability to positively interact with a wide range of individuals and a commitment to diversity and inclusiveness

Preferred Qualifications:

• Familiarity with using Google Workspace, Microsoft Office Suite, Workday 

• Interest in learning or proficiency with managing social media accounts (FB, LinkedIn, Instagram)

Physical Requirements:

• Able to occasionally move up to 25 lbs

• Able to remain in a stationary position for extended periods of time; operate a computer, mouse and keyboard for extended periods of time

• Able to move about the office to access file cabinets and office machinery such as copiers and printers

• Able to work in an environment with multiple competing deadlines and frequent interruptions

 

​