Office Manager - Commercial

GENERAL STATEMENT OF JOB

The Office Manager is responsible for overseeing the daily operations of the office to ensure efficiency, professionalism, and organizational effectiveness. This role serves as the central point of coordination for administrative processes, supporting leadership, project teams, and field operations by managing communications, scheduling, document control, and office systems. The Office Manager ensures a smooth workflow, maintains compliance with company policies, and contributes to a positive and productive work environment.

SUPERVISORY RESPONSIBILITIES

• None currently

ESSENTIAL JOB FUNCTIONS

•  Manage office operations, supplies, vendor relationships, and equipment maintenance.
•  Oversee scheduling, calendars, and meeting logistics for executives and project teams.
•  Maintain accurate company records, files, and document control systems.
•  Support HR functions including onboarding, timesheet coordination, and compliance tracking.
•  Assist Leadership and Operations team with basic accounting information. 
•  Develop and maintain office procedures, ensuring efficiency and standardization.
•  Act as point of contact for internal and external communications, including client and vendor inquiries.
•  Support company events, trainings, and employee engagement initiatives.
•  Uphold confidentiality, professionalism, and organizational standards in all interactions.

EDUCATION, EXPERIENCE AND TRAINING
•  3+ years of experience in office management, administration, or business operations.
•  Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
•  Basic understanding of accounting systems
• Construction experience is a plus
•  Strong organizational, communication, and multitasking skills.
•  Ability to work independently and manage competing priorities effectively

STANDARDS OF PERFORMANCE
Operational Efficiency
Ensures the office runs smoothly and efficiently, with minimal downtime or disruption. Proactively addresses administrative challenges and streamlines processes.
Communication and Coordination
Demonstrates clear, timely, and professional communication with executives, staff, clients, and vendors. Maintains confidentiality and discretion at all times.
Attention to Detail and Accuracy
Maintains precise records, reports, and documents. Ensures accuracy in financial and HR-related processes.
Leadership and Initiative
Takes ownership of office management functions and proposes improvements to enhance workflow, culture, and organizational effectiveness
MENTAL AND PHYSICAL REQUIREMENTS

•  Strong problem-solving and organizational skills with sustained attention to detail.
•  Ability to sit for extended periods and operate a computer.
•  Flexibility to support after-hours meetings or company events as needed.

WORKING ENVIRONMENT AND CONDITIONS
•  Office-based position with standard business hours.
•  Fast-paced, professional environment requiring adaptability and proactive task management.
•  Regular interaction with all departments, leadership, and external stakeholders.

TOOLS AND EQUIPMENT

•  Daily use of Microsoft Office Suite and office productivity tools.
•  Use of project management platforms (Procore, SharePoint, Smartsheet) as required.
•  Standard office equipment including computers, copiers, and phone systems

Note:  As in any Job Description, this description, including the list of essential functions, is not exhaustive and may be supplemented, as conditions require.  The Company reserves the right to modify the quality or quantity standards for this position based on changes in specifications, manufacturing, or other conditions. Stancil Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termina