Staff Assistant - Essex County Sheriff’s Department

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About Northern Essex Community College:

THE COLLEGE: Northern Essex Community College (NECC) serves about 5,000 credit students each semester on two campuses located in the beautiful, historic Merrimack Valley region of northeast Massachusetts.  Our suburban Haverhill campus sits on 106 acres near Kenoza Lake and features a Technology Center and an award-winning Student One-Stop Center.  Our urban campus in Lawrence occupies a number of buildings in the heart of downtown.  Most recently, we have constructed a new 44,000 square foot health technologies facility, the Dr. Ibrahim El-Hefni Allied Health & Technology Center.  Both campuses are a short drive to Boston and to the beaches and state parks along the coast.

The College has been building an organizational culture that values initiative and innovation, and seeks to identify and develop the strengths in students, faculty, staff, and programs in order to grow and improve.  NECC is also committed to using evidence to guide planning and decision-making.  These values are reflected in the use of Appreciative Inquiry for strategic planning and accreditation; in our investment in strengths-based, institution-wide professional development; and in our ten-year involvement as a Leader College in Achieving the Dream, a national network of community colleges dedicated to using data to close student achievement gaps.

We are also committed to the recruitment and retention of a diverse workforce that reflects the communities we serve.  With over 40% Hispanic students, NECC was the first federally recognized Hispanic Serving Institution (HSI) in New England.

We seek leaders who are committed to the community college mission, actively engaged in promoting diversity, and prepared to use their unique strengths and innovation with the goal of student success.

Job Description:

POSITION: Full-Time Staff Assistant - Essex County Sheriff's Department (Staff Assistant): Essex County Sheriff's Department; 20 Manning Avenue, Middleton, MA; MCCC/MTA Unit Professional Position; 37.5 hours/week, Monday through Friday, 9:00am-5:00pm; Pay Grade 2; Grant Funded Position

SUMMARY: The Staff Assistant reports to the Education Director. The Staff Assistant will serve as the student records specialist, managing and maintaining the accuracy and confidentiality of student records in and also provide administrative support to the Education Director, Assistant Directors, NECC staff, and education programming within the Essex County Sheriff's Department (ECSD) to include Middleton House of Corrections, Women in Transition, Essex County Pre-Release Program-Lawrence, Supporting Transition and Reentry (STAR) Lynn, and STAR Lawrence.

RESPONSIBILITES: 

Specific duties for this position include:

• Support the Education Director and Assistant Education Directors with administrative responsibilities and duties as requested.
• Assist with Info Session preparation and scheduling.
• Assist with the coordination of recognition ceremonies, including the identification of individuals being recognized and the preparation of certificates.
• Ensure the accuracy and completeness of all student records.
• Promptly update student records to reflect any changes, including course completions, transfers, and releases.
• Conduct regular audits to verify the accuracy of records and identify any discrepancies.
• Locate and retrieve missing documents as needed.
• Communicate with students, educational staff, and correctional facility staff to resolve any record-related issues.
• Request and process transcripts and other educational records from external institutions.
• Maintain the secure storage and organization of all physical and digital r