Sr. Administrative Coordinator

Johns Hopkins Sightline, Unleash Your Impact

The Johns Hopkins Sightline Business Modernization Project is more than just a job - it's a mission. We're tearing down walls to unleash the full potential of our people. Baltimore, ranked a top 2024 destination by the New York Times, is your backdrop as you join a dynamic and entrepreneurial team to reimagine the way Johns Hopkins works. We're not just simplifying processes and transforming technology - we're empowering people to focus on what matters most: research, teaching, patient care and community impact.

Does this sound like you?

• Thrive in fast-paced environments with daily new challenges and opportunities.
• Are passionate about simplifying complex systems to change people’s lives.
• Believe in transformation that empowers, not hinders, the front-line people.
• Have experience in process improvement, technology implementation, or project management.
• Enjoy analytical thinking and problem solving.
• Communicate clearly with a team.
• Possess a desire to grow and learn.

Joining Sightline means you’ll,

• Work with cutting-edge technology.
• Join a collaborative team of experts in higher education and healthcare.
• Build new skills with a team that encourages creativity, innovation, and personal growth.
• Gain valuable experience and expertise in process improvement, technology implementation, and change management.
• Enjoy a competitive salary and benefits package that includes health insurance, retirement savings plans, telework options, and generous paid time off.

Become an architect of change and help shape the future of Johns Hopkins University and Medicine alongside a passionate team in Baltimore's vibrant hub.

• Works under frequent deadlines to adhere to project milestones
• Ability to respond to needs of a 24/7 system-level operation, including during off hours

The work hours will primarily be regular day shift office hours. However, there may be times when they are required to work off hours to respond to project inquiries, adhere to project deadlines and meet the overall needs of a 24/7 health system/university.

Sightline is a multi-year initiative that leverages a cross-disciplinary, inter-entity team and hundreds of stakeholders in selecting and implementing the next ERP software platform for the Johns Hopkins enterprise.

Sightline is seeking a seasoned Sr. Administrative Coordinator to provide expert administrative support to the Project’s Directors and Functional Leads for Finance, HR, Supply Chain, and Sponsored Projects. The Sr. Administrative Coordinator will have high visibility with Johns Hopkins University and Medicine leaders and collaborators, as well as with high-profile visitors.

The position requires a highly skilled individual who can manage multiple priorities and deadlines while providing a high level of service to the Sightline project. The ideal candidate will have experience coordinating busy executive-level calendars, creating briefing materials, will be committed to the mission of Sightline, and will exhibit a positive attitude while conducting business with a high degree of tact and diplomacy. The Sr. Administrative Coordinator reports directly to the Executive Assistant.

Specific Duties & Responsibilities

• Manages scheduling, communications, and engagements with various executive leaders throughout the institution.
• Manages conflict-free daily calendars for the functional leaders.
• Schedules internal and external meetings with key stakeholders.
• Independently identifies and resolves scheduling conflicts and prioritize meeting requests.
• In advance of all meetings, confirms logistics and ensure all parties have the proper materials disseminated for both in-person and virtual events.
• Organizes virtual and in-person engagements and talks, team meetings, all-staff meetings, and sponsored convenings and conferences/seminars.
• Makes travel arrangements for designated leadership staff, invited speakers, and guests.
• Communicates with JHU, JHHS, and external offices and represent the Executive Director in scheduling meetings and related activities in a professional and congenial manner.
• Assists in the preparation and circulation of related meeting and special event materials, gather background data in preparation for meetings, speeches, reports and proposals to prepare the Sightline leaders for meetings and presentations.
• Proofreads, edits and summarizes confidential and sensitive information with discretion.
• Anticipates future needs of the Project Leads and Executive Assistant, demonstrate responsiveness, c