Administrative Assistant - Legal

SC JOHNSON IS A FIFTH-GENERATION FAMILY COMPANY BUILT ON THE SPIRIT OF OUR PEOPLE. We have been leading with purpose for over 130 years, building iconic brands that win the hearts and minds of consumers – such as Raid®, Glade®, Ziploc® and more, in virtually every country around the world. Together, we are creating a better future – for the planet, for future generations and for every SCJ team member. Join our winning team of Wave Makers and Go Getters and help us write the next chapter in the SCJ story.

ABOUT THE ROLE

As Administrative Assistant (and Business Services Administration Specialist), you will be an integral part of the legal team closely supporting SC Johnson’s attorneys and paralegals, as well as internal clients, outside counsel and other vendors.  This is a fast-paced environment that provides legal support for the Company across the globe.

To be successful, you will manage multiple priorities with accuracy and urgency, including meeting schedules, calendars, travel arrangements, expense reporting, and client communications. Due to the nature of the accountabilities and work of this team, you must be flexible and manage highly sensitive and confidential information, while also ensuring the department operates smoothly and efficiently.

This position reports to the Senior Director and Attorney - Global Employment Practice.

KEY RESPONSIBILITIES  

• Provides detail-oriented support to Legal Department staff with appropriate level of urgency and be able to handle multiple projects, prioritize and manage their work, and interact cooperatively with members of the Law Department and with clients

• Helps manage collaboration technologies, including SharePoint, OneDrive, MS Teams, and OneNote as well as maintain proficiency in Microsoft suite programs including Word, Excel, and PowerPoint    

• Work in and support various Legal Department-related systems and processes such as Legal Tracker, trademark certifications, specialized legal documents (e.g., powers of attorney), and entity ultimate beneficial owner information.    

• Process bills and help support budget management, answer and process telephone calls, sort incoming mail for functional area, manage files for functional area    

• Communicate directly with clients and outside counsel regarding ongoing legal issues and activities, with minimal attorney supervision.  

• Follow the ethical requirements set forth by the Rules of Professional Conduct of the State of Wisconsin for the management of legal work, including maintaining confidential information.

REQUIRED EXPERIENCE YOU’LL BRING

• High school diploma or equivalent

• 3+ years of relevant experience working in a clerical, office, or administrative support role

• Qualified candidates must be legally authorized to work in the United States without the need for current or future sponsorship for full-time employment.

PREFERRED EXPERIENCES AND SKILLS

• Experience as an Administrative Assistant in a legal environment

• Strong interpersonal, verbal, and written communication skills

• Strong organizational and time management skills

• Proficient with MS Office, collaboration tools, billing software, case management systems

• Demonstrated integrity, teamwork and professionalism

• Ability to exercise confidentiality at all times

JOB REQUIREMENTS

• This position is located at our corporate headquarters on Howe Street in Racine

• Standard 40 hours per week, Monday through Friday business hours

• This role is not eligible for relocation

Other duties, responsibilities and activities may change or be assigned at any time with or without notice as assigned by the Manager. The job description does not constitute a contract of employment and the position remains at-will.

BENEFITS AND PERKS

SC Johnson’s total compensation packages are at or above industry levels. In addition to salary, total packages may include bonuses, long-term incentives, matching 401(k) contributions and profit sharing based on company profitability, job level and years of service. As a family company, we’re committed to providing benefits such as subsidized health care plans, maternity/paternity/adoption leave, flexible work arrangements, vacation purchase options, recreation and fitness centers, childcare, counseling services and more.

Inclusion & Diversity

We’re a global business, with people from every culture, ethnicity, race, religion, gender identity, sexual orien