Why Work at BYU   

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” 

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. 

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Job Description

Assistant Program Coordinator (part-time 28 hrs per week)

As the Assistant Program Coordinator you will provides moderately complex office support to a department or function, including editing and reviewing communications, writing letters and emails on behalf of leadership, compiling information and preparing reports, monitoring and reconciling budgets, and managing office processes and procedures.

What you'll be doing in this position:

Travel Logistics

• Research visa processes and helping student participants acquire appropriate visas.
• Research hotels, hostels, and other forms of accommodations.
• Research local transportation options.
• Research local sites of historical or cultural significance.
• As directed by a full-time Coordinator, make reservations for accommodations, transportation, and site visits.
• Research internship placements as needed.
• Maintain contact and relationships with internship placements as needed.

Supporting Student Participants

• Attend Evening Prep Classes to assist programs needing Visas to travel to their host country.
• Advise students on visa processes.
• Collect Travel Information for students.
• Help disseminate information to student participants as needed.

Events and Marketing

• Assist in keeping the website up to date and accurate.
• Assist with events hosted by the department.
• Assist in marketing for International Study Programs.
• Assist in planning and executing study abroad events, fairs, and information booths.

General Office Tasks

• Assist in keeping program flyers up-to-date and in stock.
• As needed, assist Coordinator with program payments and budgets.
• Assist with program emergencies and last-minute changes.
• Assist with student and faculty training – prepare training material, assist in training as needed.

What qualifies you for this role:

Minimum education/experience required:  

• Bachelor’s degree OR equivalent university work experience.

Preferred:

• Bachelor’s degree plus 2 years university work experience OR equivalent university work experience.

Skills, abilities, knowledge, licenses, certifications:

• Must be dependable, organized, and able to prioritize multiple tasks (required)
• Excellent computer skills, including MS Office and database software (required)

• Excellent phone and public relations skills (required)
• Ability to keep information confidential (required)
• Ability to take direction and work as a team member and independently (required)
• Past participation on a BYU International Study Program (preferred)
• Experience with and understanding of BYU policies and international programs (preferred)

What we offer in return:

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits after two years
• Access to athletic facilities
• Access to the library
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 48

Typical Starting Pay: $20.00-$25.75