Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University Health Science Center

Department

Psychiatry and Behavioral Science

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment   

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

Who we are 

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. 

What we want  

The Administrative Coordinator I works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

What you need to know

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Two years of experience in office administration.

Required Licenses and Certifications:

• BLS/ACLS

Preferred Qualifications:

• One year of experience in Epic or GardenPlot Electronic Medical Record

• Two years of expansive and practical experience in at least two interventional psychiatry practices – TMS, (es)ketamine, ECT, or other equivalent neuromodulation services

Knowledge, Skills, and Abilities:

• Ability to multitask and work cooperatively with others.

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Interpersonal and communication skills.

• Planning and organization skills.

Responsibilities: 

Administrative Operations Management

• Oversees planning and execution of administrative operations of Texas A&M – Advanced Psychiatric Protocols(TAM-APP) specialty clinic.

• Maintains daily office calendar and appointment monitoring, and ensures there is a staff member available for specialty service

• Reviews and monitors project and program timelines and proactively identifies issues.

• Coordinates office records retention and maintains reference materials.

• Coordinates inventory and maintenance of office supplies and equipment, including storage cart and Transcranial Magnetic Stimulation equipment

• Administers Transcranial Magnetic Stimulation and monitors patients after they receive (es)ketamine treatment

• Researches and responds to inquiries about office procedures and processes.

• Coordinates logistical clinical arrangements for travel, meetings, and events.

• Develops and maintains administrative office procedures.

• Reviews and signs documents for supervisors.

• Serves as primary or backup administrative support to assigned functional areas.

 

Support and Coordination

• Provides administrative support for executive staff and various team members.

• Ensures compliance with office policies and procedures.

• Assists with content and maintenance of office website, including TAM-APP page

• Provides support for exam processing and assessment platforms.

• Coordinates logistical arrangements for staff events and meetings, including facilitation and attendance at regular TAM-APP meetings.

 

Compliance and Policy Oversight

• Monitors compliance with office policies and p