APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

​

POSITION SPECIFICS​

The administrative team for the Dean in the Ross and Carol Nese College of Nursing is expanding and searching for an Administrative Assistant.

The Administrative Assistant will maintain faculty records for the college's accreditation and assessment endeavors, cross train with the Contracts Coordinator, and provide support in the Dean's office.

Working both independently and collaboratively with a team, the Administrative Assistant will utilize time management and organizational skills to complete this position’s responsibilities, which include but are not limited to:

Faculty Compliance and Records Management

• Ensure faculty compliance with the Pennsylvania State Board of Nursing by tracking license renewals and policy updates.

• Manage onboarding documentation for new hires and maintain internal/state-level records.

• Draft and distribute communications; maintain databases and resolve compliance-related inquiries.

Administrative Support for the Dean’s Office

• Coordinate daily operations, manage administrative workflows, and support office logistics.

• Serve as the first point of contact for visitors and inquiries; provide general information and assistance.

• Handle facilities-related tasks including key distribution, parking, and calendar scheduling.

• Assist with confidential and non-routine administrative tasks for the Dean’s Executive Assistant.

• Coordinate special events, including space reservations, itineraries, and materials preparation.

• Collaborate with internal department