Jobs and Careers

Spanish Bilingual Bookkeeper & Admin Coordinator (ZR_22276_JOB)

UKRemotefull_timeVerifiedPosted 21 Apr 2025

About the role

This is a remote position.

S chedule: Flexible days and hours, but be on within the window of 7 am to 7 pm | Alpharetta, Georgia (Eastern Time)
Paid hours per week: 40 hours per week

Position Overview:
This is a remote, full-time contractor role combining bookkeeping (with a strong focus on accounts receivable) and administrative support. The ideal candidate is fluent in Spanish and English, highly organized, experienced in small business bookkeeping, and confident working independently. This role also includes basic bookkeeping support for two additional small clients.
Key Responsibilities:

For the main client:

Primary focus on Accounts Receivable (AR):
Create and send invoices promptly based on job completions
Track and follow up on outstanding payments
Communicate professionally with builders, project managers, and accounting departments
Maintain accurate AR records and update payment logs
Reconcile bank and credit card transactions
Manage digital job files and financial documentation
Schedule painting, cleaning, and pressure washing crews based on job timelines
Communicate job updates with both English- and Spanish-speaking field teams
Coordinate with clients regarding access, schedule changes, and job status

• For the 2 minor clients:

Categorize transactions and reconcile bank accounts monthly
Maintain simple financial records and prepare basic reports
Provide limited admin support as needed

• Handle general admin tasks: email management, document filing, supply tracking

Requirements

• Fluent in both Spanish and English (spoken and written)
• 2+ years of experience in bookkeeping, with a strong focus on Accounts Receivable
• Proficiency in QuickBooks Online required
• Strong written and verbal communication skills
• Prior experience with service-based or construction businesses preferred
• Excellent organizational and time management skills
• Ability to work independently in a fully remote setting
• Tech-savvy with confidence using spreadsheets, email, scheduling tools, and shared drives
• Reliable internet connection and dedicated workspace