Executive Assistant to the President

The Executive Assistant to the President provides comprehensive, high-level, strategic administrative support to the University President, ensuring the efficient and effective operation of the President's office. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities in a fast-paced environment. The Executive Assistant serves as a key liaison between the President's office and internal and external stakeholders, representing the President with professionalism and diplomacy.

Complete Job Description

About the University:
The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. 

The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. 

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer.

Qualifications:
Required: 

• Typically has the education associated with a bachelor's degree and a minimum of 5-7 years of experience providing executive-level administrative support, preferably in a higher education or non-profit setting. 
• Exceptional organizational, time management, and problem-solving skills. 
• Strong written and verbal communication skills. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite (Gmail, Drive, Google Calendar, etc.), and AI tools (Google Gemini, ChatGPT, etc.).   
• Ability to handle confidential information with discretion and professionalism.   
• Ability to work independently and as part of a team and to help direct a team of student workers.
• Ability to manage multiple priorities and meet deadlines in a fast-paced, dynamic environment.   
• Ability to anticipate the needs of the President and the leadership team, proactively addressing potential issues and providing necessary support.
• Excellent interpersonal skills and the ability to interact effectively with diverse stakeholders. 
• Flexibility and adaptability, including a willingness to undertake both mundane and high-profile tasks with enthusiasm and energy. 
• A demonstrated ability to attend carefully to both grammatical and factual details. 
• Ability to take initiative, work independently, and self-sufficiently gather facts and information for a variety of offices and sources. 
• Expected to be available evenings and weekends as needed.

Preferred: 

• Progressive experience in supporting executive-level positions. 
• Experience at, or extensive familiarity with, institutions of higher education strongly preferred. 
   

Other Information:   To be considered for this position you will need to “Apply” and upload the documentation listed below:   1.) a cover letter which describes your experience, interests, and suitability for the position 2.) a resume/curriculum vitae   Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references.   Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.   For full consideration, materials must be submitted by 4:30 p.m. EST on June 11, 2025.   The successful applicant is subject to approp