Project Assistant Intern - BRIDGE+ project

Company Description

SNV is a global development partner, deeply rooted in the countries where we operate. Driven by a vision of a better world where all people live with dignity and have equitable opportunities to thrive sustainably, SNV strengthens capacities and catalyses partnerships that transform agri-food, energy, and water systems. We help strengthen institutions and effective governance, reduce gender inequalities and barriers to social inclusion and enable adaptation and mitigation to the climate and biodiversity crises.

With 60 years of experience and a team of approximately 1,600 people, we support our partners in more than 20 countries in Africa and Asia, tailoring our approaches to different contexts to achieve large-scale impact and create more equitable lives for all.

Our core values of people-centeredness and respect, equity and equality, and diversity and inclusion, are fundamental to who we are, and what we do. This is reflected in our vision and mission, and strategy, which sets out our aspirations and commitments as our compass towards 2030.

For more information on SNV's , please visit our website: www.snv.org. 

Project background

BRIDGE+ is a five-year programme (from November 2023 to December 2028) implemented by a consortium of partners composed of SNV Netherlands Development Organization (lead) and Wageningen University (WUR and Agriterra, with the financial support from the Embassy of the Kingdom of the Netherlands (EKN).

The overall objective of the BRIDGE+ programme is to contribute to a functioning dairy Value Chain that creates inclusive and sustainable benefits for all its participants, including wider society, with particular focus on smallholder farmers within the mixed farming system. To attain this objective, the project will operate at three levels: (1) smallholder farmers: increase benefits from dairy farming; (2) dairy value chain: improving functioning and food safety; and (3) at sector level: strengthening institutional structure.

The Project Assistant Intern supports the project on all operational issues. 

OBJECTIVE OF THE INTERNSHIP

The Project Assistant Intern serves as a key support resource for the BRIDGE+ team, primarily responsible for assisting with administrative tasks and supporting day-to-day activities. This role involves coordinating travel arrangements, including ticket bookings, in collaboration with the reception team, as well as scheduling meetings and providing general administrative support.

This internship offers valuable exposure to operational and administrative functions within a country office setting.

The Project Assistant Intern contributes to the smooth functioning of BRIDGE+ project operations by ensuring that SNV staff are equipped with the necessary facilities and services to effectively carry out their work.

Job Description

ROLE DESCRIPTION:

Office and general Administration Services

• Management of office equipment
• Maintaining a clean and enjoyable working environment
• Coordinates office management activities for the BRIDGE senior management and partners.
• Compiles, assimilates, and prepares confidential and sensitive documents and briefs the BRIDGE management and partners regarding contents.

Fleet Management 

• Coordinate domestic and foreign travel arrangements, prepares itineraries, prepares and compiles travel vouchers, and maintains all travel records.
• Manage Drivers to provide transportation service for BRIDGE team & Partners also.
• Oversee the fleet's vehicles, work with the BRIDGE management and project team to make sure deliveries and jobs are completed on time.
• Preparation of all matters concerned with travel outside and inside the country.

Secretarial and communication Services

• To deal with correspondence promptly and as required including distribution of invoices received, payment queries, communication received from suppliers, contractors and the bank or donors or staff or governments or others.
• Reads and screens incoming correspondence, makes preliminary assessment of the importance of materials and organizes documents, and forwards appropriate materials to the BRIDGE COP and team. 

Event management 

• Arrange programme meetings and book meeting venues, facilitate workshops, conferences, and related program engagements.
• Updates BRIDGE and partners on status of issues before scheduled meetings.
• Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings as required. Track authorizations and correspondence.