Executive Assistant 1310S-BFMM

Team up with the most innovative company where Imagination becomes reality!  E Ink is the originator, pioneer, and commercial leader in ePaper technology.  We are seeking qualified candidates who are self-driven, looking to advance their career and become a high-impact player on a team.

Based on technology from MIT’s Media Lab, E Ink has transformed and defined the eReader market. Its Electrophoretic Display products make it the worldwide leader for ePaper. The Company’s corporate philosophy aims to deliver revolutionary products, user experiences and environmental benefits through advanced technology development.

Our diversity of people, backgrounds, experiences, thoughts and perspectives is fostered to create an inclusive work environment.

Our culture is built on value commitments to innovation, quality, results, integrity, community, people, and collaboration that fosters a strong employee engagement, teamwork, safety and wellness.

We offer a competitive/generous benefits package that fits the needs of our employees. It includes health, dental, vision, wellness programs, employee discounts, 401k matches, ongoing development, advancement opportunities and more. This position is also eligible for our bonus program. (see E Ink │ Our Company)

About the position:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership. The Executive Assistant will play a critical role in managing day-to-day administrative functions, facilitating communication, and enabling executive efficiency through thoughtful planning and discretion. This is a hybrid work environment with a minimum of two days in the office, and the option of a third day, as needed.

Administrative Support

• Manage and maintain calendars for 4 executives as needed 
• Manage travel arrangements for 4 executives, including flights, hotels, ground transportation, and expense reporting
• Prepare meeting agendas, presentations, and supporting materials
• Coordinate logistics for internal and external meetings, including hosting Microsoft Teams or Go-To-Webinar meetings or venue booking and catering
• Assist with PowerPoint presentations and Excel documents as needed

Project Management & Coordination

• Assist with tracking project deliverables and deadlines on behalf of the executive
• Follow up with internal teams to ensure timely completion of tasks and deliverables
• Maintain confidential material related to employees and company operations

Communication

• Draft correspondence, reports, and executive summaries as needed
• Act as a liaison between the executive and internal teams, clients, partners, and other stakeholders
• Support internal communication by preparing updates, memos, and  briefings

Other Projects

• Support event planning and coordinate offsite meetings
• Support the Global Leadership Summit planning team to execute twice yearly Executive Management meetings. Research meeting logistics including location and rates, prepare initial budget, suggest menu and restaurant selections for multi-day event
• Prepare weekly forecast charts from data from internal systems
• Other Corporate projects as needed

Qualifications

• Bachelor’s degree or equivalent work experience
• 5+ years of administrative experience supporting senior executives
• Exceptional organizational and multitasking abilities
• Strong verbal and written communication skills
• High proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools
• Discretion and confidentiality are a must
• Self-starter with a proactive attitude and problem-solving mindset
• Ability to work outside of normal business hours when needed
• Ability to infrequently travel depending on business needs
  
  

Preferences

Experience in a fast-paced corporate or tech environment

Benefits:

• Competitive total compensation package
• Medical, dental and vision on 1st day
• Company 401K match
• 20 PTO days
• Generous sick leave policy
• Casual day to day work environment
• Hybrid/flexible work environment (for some positions)

E ink is committed to a diverse and inclusive workforce.  E Ink is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, gender, identity,