Accounts Payable Supervisor- Finance Dept.

Posting number: 202603242

Department: FINANCE DEPARTMENT

Job classification: Accounts Payable Supervisor

Posting type: Open & Promotional

Categories: Accounting and Finance

Summary

The City of Port St. Lucie is an equal opportunity employer.

Please note that this is an external job posting intended for non-city employees. If you are a current city employee applying through this posting, your application will not be reviewed with other internal candidates. In order to be considered with internal candidates, please apply on the internal posting by clicking HERE.

This position is considered an "Essential Position" for the purpose of Emergency Management.  Emergency duties will be assigned as needed.   This position requires 24 hours a day, 7 days per week availability during City of Port St Lucie emergencies, as determined by City Administrators, Emergency Manager or City Officials. 

Highly responsible mid-level work assisting with the supervision of the Accounts Payable processes.  This position works primarily under the direction of the Assistant Director or Designee.  This position uses independent judgment in assuring that all payment processing meets high standards of service and is accomplished in accordance with City policies and procedures.  Requires frequent use of tact, discretion, and initiative.  Facilitates the development of public trust and confidence in the City.

Examples of duties

The following duties are illustrative for this position.  The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.  

• Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations. 
• Responsible for assisting with the oversight of all aspects of Accounts Payable in the Finance Department.
• Assists with the oversight of the weekly check runs, journal entries, and invoice entries for the City’s vendors correctly and timely.
• Responsible for the direct supervision of the accounts payable staff.
• Responsible for calculating weekly payment estimates and totals to provide to Treasury.
• Assist in preparation of documentation and reports for the Annual Financial Reports as assigned by the Assistant Director or designee.
• Responsible for analyzing and reporting on vendors through trend analyses. Recommend changes to other City department staff, when necessary, to increase efficiency of payments.
• Responsible for following internal controls to ensure the accuracy of financial systems, including but not limited to payables, purchasing cards, and financial reporting.
• Pulls required documentation and/or reports for auditors as needed. 
• Assists in monitoring and evaluating monthly transactions to ensure policy compliance and report violations to appropriate supervisors.
• Responsible for providing training relating to Accounts Payable to City employees as needed.
• Assist with researching and resolving invoice discrepancies and issues.
• Acts as a liaison with the Procurement division for other City departments to ensure clarity on payment requirements.
• Assists with review and/or audit of payments to ensure compliance with City policies, procurement policies, state and federal regulations. 
• Responsible for the review and approval of all City invoices and payment documentation for accuracy and proper coding.
• May assist with the management of the City’s Purchasing Card program as required. 
• Maintain records and reconciliations as related to accounts payable.
• Prepares IRS Form