Organization

Election Board

Pay

$18.07

Pay Frequency

Hourly

Full Time / Part Time

Full time

Job Summary

Under general supervision, maintain bookkeeping records and performs bookkeeping duties for the division by performing the following duties.

Job Description

Essential Job Functions

• Assist with capital inventory, purchase orders, maintenance/lease agreement and employee time records.
• Prepare purchase order and quote sheets.
• Assist with pre-expense and post expense billings for all Federal. State. County, local school, municipal and special elections.
• Assist with weekly, monthly, quarterly, and annual financial reports.
• Maintain bookkeeping records and balance budgeted funds and Special Depository Account monthly.
• Contact vendors for invoices, delivery tickets, and prices as needed.
• Assists in providing election records to bond companies.
• Perform other duties as assigned.

Additional Job Description

Qualifications Required

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Skills, Knowledge and Abilities

Skill in typing 40 to 45 WPM;  key by touch, computer; in other related office machines; and in filing.

Knowledge of the principles and practices of bookkeeping; of personal computers and software such as Excel, Word, and Internet; of established departmental procedures, policies and regulations; of laws, ordinances and regulations governing County financial matters; and of arithmetic.

Ability to organize and present bookkeeping information in prescribed form; to make mathematical calculations with speed and accuracy; to perceive clerical errors; to meet deadlines; to exercise initiative and independent judgment; to understand and follow oral and written instructions; and to deal tactfully with others.

Computer Skills

To perform this job successfully, an individual should have knowledge of Spreadsheet and Word Processing software.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Education and/or Experience

High school diploma or general education degree (GED) and at least three years of satisfactory, full time

paid employment in accounting, bookkeeping, or related work.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers and employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, of diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Certificates, Licenses, Registrations

None required.

Physical Demands

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.