Jr. HR Specialist - Eastern Long Island Hospital

Position Summary: Under the general guidance of the Assistant Director of Human Resources, the Junior Human Resources Specialist performs a variety of administrative and operational HR functions within established guidelines to support StaffCo/Stony Brook Eastern Long Island Hospital. This role is responsible for supporting day-to-day Human Resources activities, including recruitment and onboarding, employee record maintenance, employee inquiries, and policy compliance. The Junior HR Specialist serves as a key liaison between employees and the Human Resources department by managing administrative processes and supporting efficient, high-quality HR operations.

Job Duties & Essential Functions: 

• Support recruitment activities, including posting job requisitions, coordinating with internal and external candidates, initiating background screenings, generating offer letters, and assisting hiring managers with applicant tracking system (ATS) processes.
• Support smooth and compliant onboarding and offboarding processes, including preparation of employment documentation and coordination with cross-functional partners.
• Partner with Talent Acquisition as needed to ensure a seamless candidate-to-employee transition experience.
• Collaborate with HR team members to plan and facilitate new hire orientation and onboarding activities; present orientation content related to HR policies and procedures as needed.
• Respond to routine employee inquiries and provide timely, accurate information related to HR policies, procedures, and processes.
• Liaise with employees, supervisors, managers, and coworkers to assist with issue resolution and administrative support.
• Coordinate the annual purge of outdated HR records.
• Perform administrative and operational support functions, including file maintenance and auditing, scanning files, report generation, invoice reconciliation and payment processing, and preparation of correspondence.
• Maintain strict confidentiality regarding personnel matters, employee relations issues, legal actions, terminations, and organizational plans.
• Provide guidance and support to ensure compliance with organizational policies, procedures, federal and state employment laws, and EEOC regulations.
• Perform other duties as requested, directed, or assigned.