Executive Assistant, C-Suite

Company Description

About Walden University

Walden University, an Adtalem Global Education institution, supports a diverse community of adult learners from across the U.S. and other countries, who seek to achieve their academic goals and make positive, lasting social change in their professions and communities. Walden offers more than 100 online degree and certificate programs, for students pursuing a bachelor’s, master’s, doctoral or certificate. Walden University has graduated more than 174,000 students and is accredited by the Higher Learning Commission.

In our U.S. locations, we operate on a hybrid work model with three in-office days and two remote days per week. Starting Q1 2025, we will transition to a four-day in-office schedule, Monday–Thursday. This in-office time fosters creativity, innovation, communication, and stronger team relationships, supporting both individual and organizational success.

Visit WaldenU.edu for more information, and follow on Twitter, Instagram, Facebook, Instagram and LinkedIn.

In our U.S. locations, we operate on a hybrid work model with three in-office days and two remote days per week. Starting Q1 2025, we will transition to a four-day in-office schedule, Monday–Thursday. This in-office time fosters creativity, innovation, communication, and stronger team relationships, supporting both individual and organizational success.

 

Job Description

Opportunity at a Glance
The position should only be used for roles that provide support to:  C-Suite executives (only direct reports to CEO) The position provides a wide range of administration, general support and analysis duties of a highly responsible and confidential nature. The position will have regular exposure to confidential material and requires a great deal of professionalism, discretion and integrity in dealing with internal and external contacts.

Responsibilities

Executive Support

• Anticipate the needs and use discretion when setting priorities to keep the leader updated and aware of meetings, agendas, travel, upcoming events, incoming emails and letters, situations relating to the administrative office, campuses, employees and visitors.
• Manages the leader’s calendar and contact database to schedule meetings, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense statements, reserve and prepare facilities and catering.
• Act as a liaison between the leader and employees, clients and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
• Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis.
• Provide administrative support for other member(s) of the Executive Leadership Team as assigned/directed by leader.

Board Support

• Prepare high level documentation and advanced correspondence for presentation to the Members of the Board and/or Executive Leadership Team.

• Maintains accurate records and files; ensures filings and board materials are in proper format and filed in a timely manner; supplies information upon request.

Event Planning

• Organize large meetings/ events both onsite and virtual which may include multiple departments of the organization.
• Assist in preparing the budget and tracking expenses.
• Offer support and assistance to other departments and employees as needed for special projects and/or events, including Walden commencement.
• Completes other duties as assigned.
• Performs other duties as assigned
• Complies with all policies and standards
• Performs other duties as assigned
• Complies with all policies and standards

Qualifications

• Bachelor's Degree required but may substitute a combination of education and experience required.
• 8 executive assistant experience required.
• Prior experience supporting a leader within a legal capacity required.
• Microsoft Word, Excel, PowerPoint, Outlook and other Microsoft applications; Meeting note taking.
• Excellent organizational, oral and written communication skills.
• Ability to multi-task, work independently and as a team member.
• Abilit