Staff Assistant II

Overview

This Staff Assistant position requires a highly professional, collegial, and detail-oriented person, who is an excellent communicator and team player. In this multi-faceted role, this individual will work as a receptionist and secretary for various county Extension programs in Washington County, including: (a) Community & Economic Development, (b) Agriculture, Natural Resources & Horticulture, (c) Family & Consumer Sciences, and (d) 4-H youth development. Responsibilities include front-office support, meeting scheduling, vehicle fleet management, building maintenance management, event coordination, social media content development, email newsletters, and website management. This position is a full-time, in-person position, Monday-Friday, 8:00 am - 5:00 pm.

Responsibilities

• Receptionist and secretary for county Extension programs.
• Greet and direct visitors
• Assist with reports, data entry, office calendar, computer needs, and general office duties
• Assist with Extension program correspondence through phone calls, letters, email newsletters, etc.
• Design PowerPoint presentations, program flyers, 4-H and other certificates, etc., using Canva. Proof and design other office documents in MS Office Suite
• Maintain and update the county Extension website, and offer new ideas for future development to increase website traffic
• Keep the county website calendar of events current and up to date
• Update and regularly maintain Extension program mailing lists
• Prepare and mail soil and plant samples to the USU lab
• Oversee vehicle fleet maintenance in coordination with the county mechanic
• Oversee building maintenance and requests for repairs
• Chair of the USU Extension Washington County Fair Planning Committee
• Assist with registration materials for Extension faculty, 4-H staff assistants, volunteer leaders, and youth
• Prepare registration materials, work with the online registration program, label exhibits, and assist with other 4-H fair exhibit information as needed
• Keep 4-H enrollment leader and member information updated. Make regular calls to 4-H volunteers to keep their registrations current
• Prepare and send news columns and news releases to local media
• Be administratively and programmatically responsible to the Extension Washington County Director and faculty members
• Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, and other general duties as assigned
• Sort, screen, and distribute incoming and outgoing mail and messages
• Work with other staff assistants to coordinate any other job duties
• Perform miscellaneous job-related duties as assigned

Qualifications

Minimum Qualifications:

• Two years of experience in an office setting or an associate degree/vocational training is required.
• Skilled with computer programs and related software
• Proficiency in Microsoft Office Suite
• Excellent critical thinking skills
• Skilled in creative problem-solving
• Skilled with office equipment, including printers, copiers, and telephone systems
• Good organizational skills
• Strong verbal and written communication skills
• Ability to handle sensitive and confidential business data and personal information
• Ability to work without supervision
• Excellent customer service skills.

Preferred Qualifications:

• Proficient in a wide range of computer software necessary to fulfill duties: Financial software, 4-H CRM software (zsuite), County Fair software,
• Extension website creation and maintenance software, University Banner, ServiceNow, EZ-Buy, Digital Measures, and Canva or Adobe Suite
• Knowledge of University policies and procedures

Knowledge, Skills, and Abilities:

• Skilled with computers and related software
• Skilled with basic office equipment, including printers, copiers, and telephone systems
• Strong organizational skills
• Strong verbal and written communication skills
• Ability to handle sensitive and confidential business data and personal information
• Ability to work without supervision
• Knowledge of University policies and procedures
• Excellent customer service skills.

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

2. Cover letter to be typed/pasted at the end of your application

3. Three professional reterences with contact information

 

**Document size may not exceed 10 MB.**

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