About Vantage Data Centers

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

People & Culture Department

The People & Culture (P&C) Team at Vantage is lean, effective, well-respected, and growing, with the vision of designing and ensuring an exceptional employee experience from application to alumnus. The team is distinguished by its innovative and strategic approach, working in close partnership with business leaders to develop practical and business-minded solutions that keep the development and growth of our people at the center.  Each member of our P&C team plays a pivotal role on the team and in the business.  Trust, Agility, Respect, and Accountability are the Vantage core values—and we seek to live every value, every day, while thinking creatively to make Vantage the employer of choice and power our people.

Position Overview

This role is remote.

Vantage is seeking an experienced and detail-oriented HRIS Specialist to join our People & Culture team. As an HRIS Specialist, you will play a critical role in the day-to-day administration and maintenance of our People systems, with a focus on optimizing and supporting our HRIS (Workday). You will be responsible for ensuring the accuracy, integrity, and security of People data, as well as providing technical support and data analysis to help inform our People & Culture strategies and decisions. This role requires a strong understanding of P&C processes, systems, reporting, and data management, along with the ability to collaborate with cross-functional teams.

Essential Job Functions

HRIS Administration and Support:

• Serve as the first point of contact for HRIS related inquiries and support requests.
• Support stakeholders by troubleshooting errors and escalating complex issues as needed.
• Provide day-to-day technical support for system users as they process employee data changes, position updates, organizational structure adjustments, and other business processes in Workday.

System Optimization

• Identify opportunities to streamline processes and workflows through system enhancements and automation.
• Assist with the configuration, testing, and implementation of system updates, bi-annual releases, and enhancements.
• Provide input and recommendations for system configuration tailored to meet business needs.

User Support and Training:

• Create and maintain user guides, process documentation, and standard operating procedures for HRIS functions.
• Provide end-user guidance and training, when necessary, on HRIS functionality.
• Collaborate with stakeholders to ensure efficient use of HR technology.

Data Management and Reporting:

• Generate standard and ad-hoc reports to support P&C, payroll, and other internal stakeholders.
• Validate report accuracy and ensure compliance with user specific access controls.
• Perform routine audits, updates, and corrections in the HRIS system to ensure data integrity, compliance with policies, and alignment with organizational goals.
• Collaborate with stakeholders to analyze data and generate insights that inform decision-making.

Compliance and Data Security:

• Maintain confidentiality and security of employee data in accordance with company policies and regulations.
• Support audits and compliance reporting as necessary.

Project Support:

• Assist with HRIS-related projects, including system implementations, upgrades, and integrations with other business systems.
• Collaborate with cross-functional teams on special projects, providing HRIS expertise and support as needed.
• Support change management activities by helping to communicate system changes and updates to users.

Additional Duties:

• Handle additional duties as assigned by Management.

Job Requirements

Education/Experience:

• Minimum of 2-4 years of experience working with Workday required.
• Experience with Workday modules such as HCM, Recruiting, Absence, and Reporting.

Skills:

• Understanding of HR processes.
• Familiarity with data auditing, integrations, and support ticket management.
• Strong ability to create advanced reporting in Workday.
• Advanced knowledge of MS Excel.