Manager, Administrative Operations

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The Department of Biochemistry & Mollecular Biology at the University of Miami Health System, is currently seeking a full-time Manager, Administrative Operations to work hybrid in Miami, FL. The Manager, Administrative Operations of the Department of Biochemistry and Molecular Biology oversees office activities and services including the supervision of office staff to achieve maximum productivity and expense control. Develops procedures and policies for administrative activities, such as records maintenance, document preparation, mail distribution, reception, and other related internal operations.  

CORE JOB FUNCTIONS  

• Ensures all administrative operations run smoothly and efficiently. 

• Coordinates, plans and directs services which support the running of the department   

• Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns.  

• Develops and implements department processes. 

• Recruits and trains office support staff.  

• Manages staff in the day-to-day performance of their jobs.  

• Ensures projects, department milestones/goals are met and adheres to approved budgets.  

• Purchases and maintains office equipment and supplies.  

• Tracks and analyzes operational costs.  

• Coordinates delivery of office services with other departments.  

• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.  

 This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.  

Knowledge, Skills and Attitudes: 

• Ability to accurately prepare and maintain records, files, reports and correspondence 

• Ability to communicate effectively in both oral and written form. 

• Ability to maintain effective interpersonal relationships.