Academic Department Administrative Support

Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,058.00 per month to $5,355.00 per month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. 

Classification

Administrative Support Coordinator II

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

Please Note: Review of applications will begin on June 19, 2025.

The Department of Management offers a wide range of undergraduate and graduate programs. The Administrative Support Coordinator II plays a key role in supporting the Department Chairs, faculty, and students by performing a variety of administrative functions.

Responsibilities include preparing letters, reports, and enrollment data; providing guidance on university and College of Business and Economics (CBE) policies; and supporting tenure-track faculty recruitment logistics. Additional duties involve managing class schedules, maintaining faculty office hours, and handling department travel claims, reimbursements, requisitions, and purchase orders. The coordinator also serves as a backup for the Departments of Accounting & Finance, Economics, and Marketing & Entrepreneurship.

Responsibilities

Office Support & Coordination for Department Chairs

• Prepares forms, letters, memoranda, reports, enrollment data.
• Coordinates with chairs and program directors to enter class schedules into Peoplesoft.
• Applies requisite blocking and reserve capacities of courses for enrollment.
• Coordinates changes in enrollment caps, room changes and other room requests with academic scheduling, post classroom changes and class cancellation signs.
• Processes department travel authorizations, claims and reimbursements, order faculty airline tickets.
• Prepares department-related requisitions and purchase orders for supplies, business cards, etc. for processing by CBE Division of Financial Services.
• Order faculty registrations, subscriptions, submission fees, etc.
• Collects syllabi for each professor/ course taught, maintains department electronic and hard copy files; checks syllabi for required information and verifies that office hours meet minimum requirements.
• Processes faculty duplicating requests and enters charges into budget tracking sheets.
• Serves as a source of information regarding University/College/Department policies and procedures.
• Acts as point of contact for faculty, staff, students, and visitors to the department offices.

Financial, Operational & Logistical Support

• Conducts department elections.
• Responsible for all tasks associated with review of faculty (RTP, Post-Tenure Review, Lecturer Review, etc.) at the Department level.
• Provides administrative support to department search committees for tenure-track faculty recruitment, arranges candidate hotel reservations, reserves presentation room, coordinates with candidates to process paperwork, including travel claims for reimbursement and/or relocation, s