Summary

The Associate Program Director (APD) of Administrative Affairs, in collaboration with the Program Director (PD), is responsible for the planning and direction of administration functions of the Biomedical Sciences (BMS) and Clinical Laboratory Sciences (CLS) programs. The APD oversees all general day-to-day administrative functions of both programs and assists the PD in development of policies and procedures that are consistent with the overall mission of the BMS and CLS programs, and in compliance with accreditation standards and other regulatory agencies. The APD is specifically responsible for managing admissions processes, establishing and maintaining relationships with professional school and clinical affiliates, and functioning as a pre-health advisor to BMS students applying for biomedical professional programs. The APD will perform duties that support the mission and core commitments of Barry University.

This position is Hybrid (In-Person/Remote)

Essential Functions

Administrative Duties

• Assists the PD in the planning, direction and administration of the Biomedical Sciences (BMS) and Clinical Laboratory Sciences (CLS) programs.
• Directly participates in developing and maintaining policies and procedures that are consistent with the overall mission of the BMS and CLS programs in compliance with accreditation standards and other regulatory agencies.
• Oversees the development and implementation of a strategic plan that aligns with the accreditation and regulatory requirements of the programs.
• Assists the PD in monitoring and evaluating program quality, outcomes and possible risk exposures.
• Manages and maintains all external relationships with professional schools (medical, dental, PA, etc.) for BMS including drafting and processing guaranteed interview and guaranteed admissions agreements. This includes routing new agreements through legal, sharing the details with all necessary parties and placing a copy of executed agreements on the SharePoint site.
• Manages and maintains all external relationships with affiliate clinical sites for CLS including drafting and processing clinical rotation site affiliation agreements. This includes routing new agreements through legal, sharing the details with all necessary parties and placing a copy of executed agreements on the SharePoint site.
• Oversees the preparation, evaluation, and review of program documents including, but not limited to the academic catalogs, student handbooks, application forms, recruitment brochures, program websites, course outlines, and didactic and clinical evaluation forms.
• Oversees the social media reach-out for the BMS program.
• Performs assigned duties related to student and faculty recruitment, application, interview, acceptance, and counseling activities. This may include attendance at job fairs, educational seminars, or any other activities related to this duty.
• Assists the PD in developing, documenting, and monitoring an evaluation plan for students, faculty, and administrative staff.
• Participates in the planning and implementation of student didactic & clinical instructional activities.
• Directs, while collaborating with faculty advisors, professional student advising for the BMS and CLS programs; acts as students' source of program information and provides guidance on students' plan of study.
• Operates as a liaison for IT and Facilities on the Hollywood campus; coordinates with Operations Manager to ensure continuity of these services.
• Acts as students' professional mentor.
• Works with BMS students in preparation for the professional school application process.
  • Coordinates hybrid and virtual visits with professional school representatives.
  • Shares detailed information with students regarding guaranteed interview and early assurance programs.  Obtains the necessary information from students and shares with professional schools according to their set agreement/schedule.
  • Solicits new opportunity for interview agreements with professional schools.
  • Offers a Personal Statement session each term to aid students in starting their statement; this session may be offered as part of BMS 503 or separately depending on the class schedule.
  • Offers group sessions for medical, dental, and (as needed) PA students to review the application process and address questions.
  • Offers mock interviews for students once they have received an interview invite for professional school.
  • Tracks professional school acceptances based on student shared data (that has been verified) and the universal advising portal.

Additional Duties:

• Serves as the liaison to the Office of Legal Affairs; maintains all facility and clinical site contracts for the programs.
• Serves as the Grant De