Hypothermia Coordinator (On Call/Weekend - 4pm to 12am)

Title: Hypothermia Program Manager  

Department: Loudoun Homeless Services Center (LHSC) 

Reports to: Director of Loudoun Homeless Services Center  

FLSA Status: Non-Exempt; Temporary; Seasonal – Onsite –  

Hourly Rate: $20/hour

# of Openings: 2 On Call/Part Time Vacancy

About Us

Shelter House was established in 1981 as a grassroots responder to the homelessness crisis in Fairfax County. Since the organization’s inception, we have adapted and grown to meet community needs, all while working in partnership with government and private partners and community members. Today, Shelter House is a successful and reputable organization of over 100 employees committed to preventing and ending homelessness and domestic violence. In the last year, our compassionate team of individuals changed the lives of nearly 2,000 individuals, half of which were children.

Our Culture is built from our Core Values of Inclusivity, Collaboration, Accountability, Respect, and Empowerment (iC.A.R.E.). In addition to our incredible mission and culture, we offer our employees a work-life balance, 401K (with employer matching), and core benefits (medical/dental/vision) for full-time employees with a generous employer contribution towards premiums.

About the Role

Hypothermia Coordinators are responsible for supporting the operation of the temporary Hypothermia program between November 15 and March 31. The Hypothermia Coordinator will set up the Hypothermia program space, pick up and drop off program participants utilizing a large Shelter House owned vehicle, conduct program participant orientations, distribute meals, schedule shower use, and ensure participants’ needs are met. Hypothermia Coordinators will provide participants with information on resources such as the Drop-In Day Program and Emergency Shelter, and are responsible for recording and reporting information on the participants utilizing the hypothermia program.

Duties and Responsibilities:

• The Program Manager is responsible for the hiring, training, development, scheduling, and direct supervision of all hypothermia program staff. As such, the PM will:  
• Assist the community coordinator in coordinating volunteer support with HC 
• Collaborate and help uphold safety guidance while operating in a low barrier sheltered environment.  
• Ensure that the Hypothermia Coordinators are hired, trained and have access to all necessary items to perform the duties effectively.  
• Provide guidance and support to all volunteers working closely with Community Coordinator. Ensuring that HC are effectively working with volunteers.  
• Provide guidance and direction to hypothermia program staff as needed and during regularly scheduled one on one meetings  
• Review documentation completed by hypothermia program staff to ensure it is in accordance with agency best practices  
• Prepare and distribute monthly hypothermia program staff schedule; review and approve residential and hypothermia program staff timesheets and leave requests. Be able to make on the spot adjustments to the schedule that require flexibility, and innovative thinking.  
• Coordinate essential personnel in the event of safety/weather emergencies  
• Maintain a flexibles schedule in response to the needs of the shelter, and serve in an on-call capacity to help staff address crisis issues  
• Participate in and facilitate staff meetings and staff trainings as directed by supervisor  
• Under the supervision of the LHSC Director:   
• Maintain current knowledge of Shelter House, hypothermia, and LHSC emergency procedures   
• Ensure the facility is routinely cleaned and equipment functions properly for necessary operations  
• Maintain current knowledge of emergency procedures and coordinating monthly fire drills  
• Monitor the cleanliness of the building and support the HC in ensuring that the shelter is prepared for opening and closing. Track all inventory and order supplies as needed in accordance with and in consideration of the program budget 
• Collaborate with the Data Quality Specialist to ensure accurate and timely data entry for the Hypothermia program and provide necessary data for program reports  
• Provide direct services to program participants during regularly scheduled shift(s)  
• Ensure basic needs items and services are provided with dignity and respect to program participants.  
• Wor