Coordinator, Physical Production and VFX

#WeAreParamount on a mission to unleash the power of content… you in?
We’ve got the brands, we’ve got the stars, and we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is…YOU! Becoming a part of Paramount means joining a team that values authenticity and embraces inclusion for all. We are searching for individuals who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees. You fuel our culture of purpose, passion, and collaboration. We’re in this together.

The Coordinator is responsible for project coordination, management and overall support of Physical Production and the Visual Effects Department.

Responsibilities to include, but not limited to:

Coordinator Physical Production

• Assist with physical production of assigned projects in development, pre-production, post-production, and production stages
• Assist with developing preliminary production plan, including schedule, location, and budget considerations
• Prepare department head availability lists and solicits location photo packages from regional, state, and national film commissions
• Paper department head deals, including UPM, DP, PD, and CD
• Acts as a liaison between the production and the studio departments including creative, finance, legal, labor relations, visual effects, and post-production.
• Distributes daily production documents, mail, and maintains office supplies
• Manage schedule of VP, including coordinating meetings and appointments
• Arrange travel plan and itineraries, compiles documents for travel-related meetings for VP, as well as for Directors, HODs during development phase
• Answer and screen high volume of phone calls and email, taking action when needed, and following up
• Act as custodian for corporate documents and records
• Compose and prepare confidential correspondence, reports, and other documents such as expense reports
• Create and maintain databases and spreadsheet files

Coordinator Visual Effects

• Read and create a first draft Visual Effects (VFX) breakdown for all projects
• Prepare and initiate review sessions with filmmakers and vendors as needed
• Detailed notetaking and follow-up on select action items
• Update VFX vendor contract template with business points and track status
• Coordinate vendor and crew credits with credit department
• Maintain database (resumes, availability, and reel library) for VFX talent and all VFX vendors globally
• Update and maintain all VFX templates for various tasks
• Assist with tracking and organizing both physical and digital department assets
• Compile wrap documents and binders upon show deliveries
• Perform general administrative duties as assigned to support the VP of VFX & Physical Production, including scheduling meetings, answering phones, booking travel and filing

QUALIFICATIONS/SKILLS

• Bachelor’s Degree or equivalent work experience preferred
• Minimum 2-3 years relevant work experience in VFX, or Physical Production environment
• Ability to comprehend bids, budgets and status reports
• Strong written and verbal communication skills
• Superior skill-set in organization, problem-solving, time-management, multi-tasking, and operating in a deadline-driven environment
• Strong PC skills with proficiency in Microsoft Word, Excel, Outlook and Filemaker Pro
• Able to maintain up-to-date and accurate files
• Ability to flex both work and communication style in order to transition fluidly between working independently and leveraging team assets

Desired skills:

• Professional communication and presentation skills
• Ability to effectively handle multiple projects and responsibilities under pressure with minimal supervision is essential
• Ability to work flexible hours is necessary
• Must be a team player

Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio’s iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to Paramount’s film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network